Executive Administrative Assistant (HPM) - (STA008179)
- Employer
- University of Houston
- Location
- Texas, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 22, 2021
View more
- Position Type
- Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Business & Administrative Support, Chief Business Officers & Vice Presidents, Executive, Chancellors & Presidents, Other Executive
- Employment Level
- Administrative
- Employment Type
- Full Time
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Coordinates, directs and manages the office of a top university executive limited to a Vice Chancellor/Vice President, Asst Vice Chancellor/Vice President, Vice President, Assoc Vice President, Asst Vice President or Dean.
- Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
- Maintains appointment/meeting schedule and calendar.
- Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
- Drafts routine responses to correspondence as needed.
- Functionally supervises projects in the office of the executive.
- Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
- May supervise secretarial and clerical staff in the office.
- Performs other job-related duties as assigned.
EEO/AA
Qualifications :
Bachelors and 5 years experience.
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of five (5) years of directly job-related experience.
Additional Information / Preferred Qualifications:
The ideal candidate for this position should possess the following:
- 3 to 5 years’ experience of direct administrative support of a
high-level executive.
- Previous higher education or public media experience a
plus.
- Manage calendar for numerous administrators.
- Ability to prioritize and multi-task.
- Experience coordinating and processing travel arrangements and
generating Concur expense reports.
- Experience reconciling procurement credit charges.
- Experience coordinating and organizing meetings and
events.
- Highest level of professionalism and respect for
confidentiality and ability to interact with all levels of internal
and external constituents.
- Excellent oral and written communication skills.
- Proficient with Microsoft Office Suite.
- Note : Applicants, please attach 3 professional references with
your submission .
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