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Student Event Assistant

University of Arkansas at Fort Smith
Arkansas, United States
Salary Not Specified
Posted date
Sep 22, 2021

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Position Type
Administrative, Business & Administrative Affairs, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Minority & Multicultural Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Part Time
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Type of Position:Clerical

Workstudy Position:


Job Type:Temporary (Fixed Term)

Work Shift:

Sponsorship Available:


Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:Student Activities

Department's Website:

Summary of Job Duties:The Student Event Assistant (SAE) will be responsible for maintaining and analyzing event data with NUMALink and assist with event coordination of events for the Student Activities Office. The SEA will report directly to the Director of Student Activities and Coordinator of Assessment for Student Affairs (DSA) and the Student Life Office Manager (SLOM).


Education & Work Experience: Minimum qualifications include: must be a UAFS student with previous experience in planning events, whether at UAFS or in the community. The student must also be in good standing and enrolled in a minimum of 9 credit hours. Prior experience in a RSO is a plus.

Essential Duties:

  • Assist with the upkeep of event files on NUMALink.
  • Assist Student Activities (SAO) professional staff with planning, promoting, and executing various campus events (e.g. Homecoming, Family Weekend, Block Party, Welcome Week, etc.)
  • Create new event opportunities for UAFS students, under the direction of the DSA.
  • Assist with creating marketing requests and building marketing plans for SAO events.
  • Assist with booking reservations for events.
  • Assist with soliciting for volunteers for events.
  • Assist with event donations, as needed.
  • Assist with RSO key check-outs and visitor parking passes.
  • Assist Student Activities Marketing Assistant with event information for Social Media as needed.
  • Assist RSOs with approval of flyers, making copies, restocking copy paper in the SAO and computer lab, checking and distributing office mail and maintaining a clean SAO Workroom area.
  • Greet guests, answer phones, and cover Switchboard when needed.

Other Knowledge, Skills, and Abilities

  • Leadership
  • Knowledge of UAFS community
  • Excellent customer service skills including proper telephone etiquette and pleasant phone voice
  • Knowledge of SAO events, procedures, and policies
  • Knowledge of grammar, punctuation, spelling, and proofreading
  • Knowledge of general office procedures
  • Ability to operate standard office equipment
  • Knowledge of various software programs including Microsoft Office Word, PowerPoint, and Excel
  • Knowledge of Facebook, Twitter, and other social media applications
  • Public speaking

Salary Information:

$11 per hour

Required Documents to Apply:


Optional Documents:

Additional Information:

Working Relationships: Works with Student Affairs staff, staff in other offices across campus, students, and visitors.

Special Job Dimensions: Work performed primarily in an office setting. The SEA may also be asked to perform tasks which may require occasional lifting of no more than 20 pounds.

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:No
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