Administrative Specialist II, Nursing

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Type of Position:Clerical

Workstudy Position:

No

Job Type:Regular

Work Shift:

Sponsorship Available:

No

Institution Name: University of Arkansas at Fort Smith

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees. We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus. Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:School of Nursing

Department's Website:

Summary of Job Duties:The Administrative Specialist II position is responsible for providing administrative and clerical support to the school of nursing. The position reports to the Executive Director of the School of Nursing.

Qualifications:

Job Duties and Responsibilities:

• Compose, proofread, edit and monitor various school of nursing documents.
• Schedule orientation bi-annually for the incoming school of nursing students and faculty
• Maintain and research data storage and student records.
• Compile data for reports.
• Drafts annual accreditation reports
• Inputs faculty teaching and clinical schedules into Banner.
• Compiles financial information used to formulate budget proposals and monitors the budget expenditures.
• Prepare, assist in arranging and serve as secretary for varied School of Nursing programs and committees
• Schedules appointments and maintains a calendar for the Executive Director of Nursing.
• Communicates with faculty and staff on behalf of the Executive Director of the School of Nursing.
• Prepares requisitions for travel arrangements and departmental purchases.
• Prepares and enters departmental work orders through service now.
• Maintains office equipment and sufficient supplies for the school of nursing
• Picks up materials and supplies across campus as needed.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork.
• Requires consistent on-time attendance.
• This description is not designed to cover a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of grammar, punctuation, and spelling.
• Knowledge of general office procedures.
• Knowledge of word processing applications to include Microsoft Office Suite.
• Operate standard office equipment.
• Excellent customer service and interpersonal skills.
• Provide information and assistance to faculty, staff, visitors, students, and callers.
• Extract and organize information.
• Work effectively in a team environment.
• Possess skills to provide clear and concise communication, multi-tasking, and organizational abilities.

Minimum Qualifications:

• Formal education equivalent to a high school diploma.
• Two years of specialized training or experience in the clerical or secretarial field.

Preferred Qualifications:

• A.A.S. degree in office administration or selected field plus administrative secretarial experience.

Salary Information:

$23,880

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Proof of Veteran Status, Unofficial/Official Transcript(s)

Additional Information:

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:N/A

Frequent Physical Activity:N/A

Occasional Physical Activity:N/A

Benefits Eligible:Yes