Scheduling Coordinator

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Sep 21, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Conference & Special Event Administration
Employment Level
Employment Type
Full Time

Scheduling Coordinator

Job no: 528229
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Student Life/Services

Department: Erb Memorial Union
Classification: Administrative Program Assistant
Appointment Type and Duration: Regular, Ongoing
Salary: $15.81-$23.49 per hour
FTE: 1.0

Review of Applications Begins
Position closes October 11, 2021

Special Instructions to Applicants
In order to help us with our selection, please upload a current resume and cover letter along with your answer to the following supplemental question:

1) This position assists with the coordination of non-academic events, activities and meetings - from inception to completion, with minimal supervision - overseeing all details for the use of over 200 reservable campus locations, such as the Erb Memorial Union, over 100 classrooms, and outdoor lawns/courtyards. Describe in detail experiences that demonstrate your ability to coordinate a wide range of logistics for events such as conferences, workshops, performances/presentations, cultural events and/or exhibitions.

Department Summary
The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 90 professional staff and 200 student staff, and serves over 15,000 daily users during the academic year. The EMU welcomes students, faculty, staff, the community and visitors to campus, and its mission is to provide learning experiences and opportunities for personal growth in an open, inclusive, and resource-rich community. The EMU is where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student centered and operated in collaboration with a student Board, which is actively involved in determining the character and scope of the department and approves the budget recommendations of all EMU services and programs.

Position Summary
The purpose of this position is to review, research, plan and facilitate the scheduling of university facilities for non-academic activities and events. The person in this position will communicate policies that govern use of university property to university departments, student organizations and individuals to ensure compliance with federal, state, county and UO laws, rules and regulations. They will perform lead duties in the development, implementation and growth of a wide range of event management and coordination services. They will maintain historical and future data for events with scheduling priority and/or repeat events such as Orientation, Admissions and Advising programs, EMU administration, ASUO senate, UO Senate, UO Foundation, Commencement, HR annual recognitions, and events with an historical relationship to the EMU.

This position will require outreach to help ensure event success through advanced scheduling and planning by developing and maintaining institution-wide compliance and operational relationships. The person in this position will work closely with campus partners and planning colleagues, staff and faculty, students, event sponsors, outside organizations and the public. This position will also be involved with training, research and report development to evaluate and assess success in service delivery and program expansion opportunities.

Work Schedule
The event-driven nature of the work requires the employee to maintain a flexible schedule to accommodate occasional evening or weekend activities.

Minimum Requirements
  • Three years of office experience which included two years at full performance level and experience generating documents; AND
  • Lead work responsibility or coordination of office procedures.

    Professional Competencies
  • Excellent organizational, interpersonal, computer and phone skills
  • Effective customer service skills and excellent written and verbal communication skills
  • Ability to prioritize work and deal with the frustrations of high-volume traffic, while continuing to provide excellent customer service
  • Excellent organizational and time management skills with attention to detail
  • Ability to work successfully both independently with professional discretion and in a collaborative team environment
  • Proficiency with word processing, spreadsheets, database applications, and scheduling software programs

    Preferred Qualifications
  • Applicable experience in event planning or in the management of complex, logistic-heavy assignments
  • Experience that demonstrates success with tasks requiring a high level of accuracy and attention to detail
  • Experience requiring excellent oral and written communication skills, and the ability to communicate effectively with individuals from diverse backgrounds

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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