Fiscal Coordinator 1

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Sep 21, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time

Fiscal Coordinator 1

Job no: 528226
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: The Graduate School
Classification: Fiscal Coordinator 1
Appointment Type and Duration: Regular, Ongoing
Salary: $22.43 - $34.32 per hour
FTE: 1.0

Review of Applications Begins
Position closes October 6, 2021

Special Instructions to Applicants
With your online application please include a resume, cover letter stating your interest and qualifications in the position, and three professional references.

Department Summary
The Division of Graduate Studies serves as the institutional home for all graduate students and is the administrative office with ultimate responsibility for policy and procedures relevant to graduate education and graduate students. The division provides cross-disciplinary experiences, funding, and professional development; advocates for graduate students; and partners with programs for student success. Its programs and services affect nearly 4,000 graduate students and 135 graduate degree programs. The division's core purpose is to promote graduate education by fostering excellence, innovation, and inclusiveness across all graduate programs.

Position Summary
The primary purpose of the Fiscal Coordinator position is to participate in the analysis, planning, interpreting, and review of the fiscal budget activity of the Graduate School, including salary, research funds, grants, and Foundation funds. This position, in consultation with the Associate Vice Provost of Graduate Studies, will be the source of expenditure policy interpretation and implementation as it relates to the use of these funds. The Fiscal Coordinator coordinates and oversees the processing of financial reports, prepares yearly budgets and budget analyses as they relate to available funds, and keeps the designated finance and human resources along with the Vice Provost of Graduate Studies informed of the status of the department budget on a regular basis. This includes preparing purchasing contracts; auditing procurement card documentation; preparing graduate student contracts and other payroll expenditures.

The Fiscal Coordinator is also responsible for monitoring the purchasing activity within the department and other assistance as needed. This position will be asked to make day-to-day decisions that include purchasing approvals that affect fund balances, and determinations reg accounts. The Fiscal Coordinator will monitor budget status and must be familiar with Department, College, and University policies so that these decisions are made independently and promptly. Decisions must be made constantly about prioritizing workloads and tasks so that work is completed in a timely manner. This position will have the authority to commit funds in compliance with the Graduate School, and University purchasing policies and procedures. These decisions are always under the review of and in consultation with the Vice Provost of Graduate Studies and the designated finance and human resources management. Expenses charged to the Department's budget and research funds in excess of $5,000 must be approved by Purchasing and Contracting Services or designated finance management. The Vice Provost of Graduate Studies reviews the work of this position, through informal conferences or discussions as needed, and an annual formal performance review.

Minimum Requirements
A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience*; OR

A CPA or PA certificate and two years of accounting experience*; OR

24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience*.

*Accounting experience must include at least 6 of the following:
- documenting and resolving problems within an accounting system;
- classifying revenues and expenditures to funds and accounts;
- ensuring accounting system conforms with applicable controls;
- reconciling accounts to general or control ledgers;
- preparing journal vouchers;
- applying accounting principles to one or more functional areas; i.e., AR, AP, etc.
- tracing errors through accounting system;
- processing data using a computer;
- communicating technical material orally and in writing;
- applying computer report information;
- knowledge of governmental and fund accounting;
- applying PC spreadsheet, database, and word processing software.

On your application, be specific in addressing your training and/or experience to the areas listed in the minimum qualifications.

All courses must be from accredited colleges, universities, or private vocational schools.

Transcripts must be submitted for all required and/or related courses.

Professional Competencies
  • Ability to work independently and cooperatively with others
  • Excellent analytical skills
  • Demonstrated ability to quickly learn and apply new information technologies
  • Excellent interpersonal skills
  • Ability to successfully communicate and work effectively with individuals from diverse backgrounds

    Preferred Qualifications
  • Experience working in higher education
  • Experience with Banner financial information system
  • Knowledge of academic operations

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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