Assistant Dean of Finance and Operations

Assistant Dean of Finance and Operations

Job no: 528219
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Business Administration/Management, Executive/Management/Director

Department: College of Design Office of the Dean
Appointment Type and Duration: Regular, Ongoing
Salary: $112,000-$118,000 per year
Compensation Band: OS-OA10-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
October 11, 2021; position open until filled

Special Instructions to Applicants
To be considered for this position, applicants must submit an online application, a cover letter, and a professional resume. Please address in your cover letter how you meet the minimum and (if applicable) preferred qualifications, as well as your history working with financial reporting in higher education and/or a similarly complex organization.

Department Summary
The College of Design (DSGN) is composed of three schools and one independent department: the School of Architecture & Environment; the School of Planning, Public Policy and Management; the School of Art + Design; and the Department of the History of Art and Architecture. One of six professional schools or colleges at the University of Oregon, DSGN has over 100 tenure related and approximately 80 non-tenure related faculty. These faculty drive undergraduate and graduate degree programs that enroll more than 1500 undergraduate majors, 500 graduate students, and contribute to the broad liberal arts education of another 2000 students. DSGN runs an overall operating budget of $25.5 million with operations in both Eugene and Portland.

The college's degree offerings are in Eugene, nestled in the lush Willamette Valley, and at the historic White Stag Block, the University of Oregon's hub of activity, discussion, and engagement in Portland. Students can also take advantage of many varied field school and study abroad opportunities to enrich their academic experiences.

Students come to the college ready to explore, learn, and create. When they graduate, they leave with the ability to question critically, think logically, communicate clearly, act creatively, and live ethically. The college provides the skills and mentorship needed for the students to tackle complex global challenges and positively affect the people, communities, and environments around them.

Position Summary
The Assistant Dean of Finance and Operations (ADFO) reports directly to the dean and serves as the principal business and financial officer for the College of Design (DSGN), providing direct support and management of DSGN's budget and financial operations totaling approximately $25.5 million per year plus over $13 million in grants. The position serves as chief financial strategic advisor to the Dean and lead authority on matters involving deployment of DSGN financial resources. The ADFO provides strategic recommendations and financial oversight in the development of new proposals, programs, and initiatives. The ADFO supervises the following business office positions: those directly involved with finance, business operations, and grants. The ADFO is responsible for organizational analysis and recommendations including structures, workflows, and efficiencies under direct leadership of the dean. This position develops and implements financial, operational, and HR policies and is charged with authority to accomplish broad goals and objectives set by the DSGN dean in accordance with university policy.

The ADFO is expected to effectively communicate projections, reports, and other financial information directly to DSGN leadership, key campus stakeholders, and central executive financial personnel. The role includes fiduciary oversight of DSGN expenditures, strategic budgetary planning, and managing all regular operations and internal controls of the business office. This position also designs and implements strategic plan metrics reporting and analysis.

Minimum Requirements

• Bachelor's degree from an accredited institution in conjunction with extensive experience managing budgets at an institution of higher education
  
• Minimum of 5-year experience of increasing responsibility in budget/finance, human resources, program management, and supervision or lead work of support staff
  
  Professional Competencies
  
• Demonstrated ability to manage tasks where successful collaboration and coordination with others is essential for operations
  
• Demonstrated ability to evaluate multiple work requirements and prioritize accomplishment in accordance with life, health, safety, customer, and academic mission impacts
  
• Demonstrated ability to manage several requirements or projects simultaneously
  
• Strong organizational and problem solving skills
  
• Exhibit high level of interpersonal skills with demonstrated respect, poise, tact, and diplomacy
  
• Proficient with Microsoft Office with advanced skills in Excel
  
• Possess excellent oral and written communication skills
  
• Demonstrated ability to maintain confidentiality and professionalism at all times
  
• Demonstrated ability and/or commitment to work with faculty, staff, and students from diverse backgrounds in an inclusive, welcoming environment; ability to effectively work and communicate with individuals from different cultural backgrounds.
  
  Preferred Qualifications
  
• Master of Business Administration or relevant graduate degree from an accredited institution
  
• 4+ years of senior level leadership experience with a focus on strategic planning and operations.
  
• Professional experience in a higher education setting
  
• Knowledge of enterprise application systems such as HRIS, FIS, and Banner.
  
• Knowledge of university operational and departmental structures; experience with faculty contracts and tenure/promotion protocols
  
• Experience working with unionized personnel
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/528219/assistant-dean-of-finance-and-operations
  
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