Operations Specialist

Posting Details



Job # 037497 Department Code 21708-2103 Department Burton Blatt Institute Job Title Operations Specialist Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The position of Operations Specialist will be responsible for administrative, programmatic, financial and development duties in support of the BBI Chairman and BBI senior leadership, supervising support staff, performing and assisting with HR and Payroll tasks, and coordinating efforts with BBI Project staff across multiple projects, the College of Law Offices of Budget & Business Operations, Advancement and External Affairs, and Syracuse University. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. Qualifications

• Bachelor’s degree or higher, or equivalent combination of education and experience.
• Minimum of 5 years’ work experience, preferably in an academic or non-profit organization
• Managerial experience, mentoring and training employees is preferred.

Job Specific Qualifications

• Strong ability to handle multiple priorities and work across many different projects and programs while maintaining a high standard of quality and accuracy.
• Advanced knowledge of Microsoft Office and Adobe Professional suite.
• Research and data gathering ability, analytical skills, ability to read and interpret documents, legal, financial and other; organizational skills; verbal and written communication skills; ability to prioritize tasks and manage multiple projects.
• Working knowledge of university Human Resources, Payroll and Financial systems.

Responsibilities
Provide programmatic, financial and administrative support to the BBI Leadership Team working with the Director of Operations and Business Manager and by independently managing and prioritizing related processes and resources of the Institute, including the supervision and coordination of BBI support staff and students.

Co-manage the Appellate Brief Legal Training project and provide management support for the Disability Rights Bar Association ( DRBA ) program between the DRBA Board and BBI support staff.

Process new hourly temp and student hires, preparing personnel folders through completion, communicating BBI policies and procedures with employees, and assisting with human resource and payroll related questions. Assist with weekly and semi-monthly time reporting, submission of payroll forms including online chartstring changes, Payroll Account Reallocations, and Requests for Addition Pays.

Assist with monthly and annual project financial and related progress reports, preparing required project-specific forms, assisting with proposals, and serving as backup to the Director of Operations working with Project Directors and the Offices of Sponsored Accounting and Sponsored Programs. Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/88872 Job Posting Date 09/20/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants