Office Coordinator AVPAA
The Office Coordinator is the initial point-of-contact for the
office of the Associate Vice President of Academic Affairs’ office
( AVPAA ) and is responsible for providing prompt, accurate,
exemplary customer service to a diverse population of
administrators, faculty, staff, students, and others through
multiple methods of contact.
Essential Job Functions of Position
The Office Coordinator is responsible for building and maintaining
excellent professional working relationships with all university
and community members.
Must maintain confidentiality and use sound judgment and
discretion, observing all privacy regulations per federal (e.g.,
FERPA, HIPAA ), state, and university requirements.
Provide high-level administrative support for the AVPAA, including
responding to internal and external customers’ requests through
multiple forms of communication. Process invoices, purchase
requisitions, payment, and travel vouchers.
Manage AVP and other calendars to anticipate and prevent scheduling
conflicts. Coordinate events/meetings, reserve space, order food
service, prepare materials and agendas as needed or directed.
Maintain accurate records of invoices and receipts processed to
assist with budgeting.
Assist with special projects, programs, and committees. Provide
support to staff in the collection of HLC evidence and
documentation. Assist staff with the annual university catalog
update. Provide support for graduate program common duties (e.g.,
Provide support to AVP in the areas of corrections education,
general education, academic exceptions, student concerns,
assessment, KBOR initiatives, etc.
Serve as the department representative for committees or
initiatives as required or requested.
Will handle sensitive issues and be required to address a variety
of concerns referred to the office. Will need to anticipate,
identify and gather information on critical issues while obtaining
advice and input from other campus resources for the AVP .
Perform additional job-related duties as assigned or as
Non-Essential Job Functions of Position
Education and Experience
Bachelor’s degree or a combination of post-secondary education and
additional administrative support experience equivalent to a
Experience coordinating programmatic activities, and generating
reports of programmatic activities and outcomes.
Preferred: Previous Ellucian Banner experience.
Knowledge, Skills & Abilities
Proven ability to provide effective customer service. Effective
communication and interpersonal skills. Ability to work well as
part of a diverse team. Ability to work collaboratively in a
Proficiency in Excel, Word, and Outlook. Detail-oriented. Ability
to extract, analyze, and transmit complex technical information
from a variety of sources. Demonstrated competence with data
collection, retrieval, and management.
Willingness to undertake new projects, work with minimal
supervision, and be a team player. Demonstrated organizational and
problem-solving skills. Proven ability to maintain
Licenses, Certifications & Registrations
Additional Requirements (e.g. Physical Demands)
Campus Security Authority
Special Instructions to Applicant
$16.70 per hour - additional compensation may be available
commensurate with experience
Regular Business Hours
Average Hours per Week
Months per Year
Washburn is dedicated to providing a student-centered and teaching
focused academic environment and a curriculum that engages the
diversity of human experience across the globe. We seek candidates
who are committed to Washburn’s efforts to create a climate that
fosters the growth and development of a diverse student body, and
we encourage applications from members of groups that have been
historically underrepresented in higher education. Application
materials should clearly articulate how the candidate will
contribute to the University’s commitment to diversity and
inclusion through their teaching, research, and/or service.
Washburn University is an EOE . Washburn University provides equal
access to and opportunity in its programs, facilities, and
employment without regard to race, color, religion, age, national
origin, ancestry, disability, sex, sexual orientation, gender
identity, genetic information, veteran status, or marital or
Background Check Required?
Driving History Checked?
Drug Screen Required?
Anticipated Start Date
Position End Date (if temporary)
For earliest consideration apply by
Posting Close Date
Open Until Filled?
Quick Link for Direct Access to Posting
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- * Do you have a Bachelor’s degree or a combination of
postsecondary education and additional administrative support
experience equivalent to a degree?
- * Do you have experience coordinating programmatic activities,
and generating reports of programmatic activities and outcomes?
- Cover Letter