Project Management Librarian/Archivist

University of Georgia
Georgia, United States
Salary Not Specified
Posted date
Sep 20, 2021

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Position Type
Faculty Positions, Professional Fields, Library & Information Sciences, Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Computer Services & Information Technology, Technology Administration/Other
Employment Type
Full Time

Posting Details

Posting Number F0990P Working Title Project Management Librarian/Archivist Department Libraries-General Operations About the University of Georgia
The University of Georgia ( UGA ), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( ). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department
The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, Science Library, Special Collections Libraries, and Health Sciences Carnegie Library. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for GeorgiA LIbrary LEarning Online ( GALILEO ), Georgia’s statewide virtual library initiative, and is home to the UGA Press andGeorgia Reviewliterary journal. Please visit for more information. College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Underutilization Advertised Salary Minimum $50,000 Anticipated Start Date 01/01/2022 Effective End Date (for Limited-Term postings) Job Posting Date 09/20/2021 Job Closing Date Open until filled Yes Special Instructions to Applicants
Attached to their online application form, candidates should include a 1-2 page letter of interest, complete CV, and the names, titles, email addresses, and phone numbers of three professional references. Candidates are encouraged to submit their materials by November 1; however, the position will remain open until filled.

The University of Georgia Libraries wish to emphasize that preferred qualifications are not required and we are committed to helping our future colleagues develop preferred knowledge, skills and abilities. Applicants are encouraged to communicate the ways in which their work meets required or preferred qualifications in ways that may not be obvious. Location of Vacancy Athens Area EEO Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (

Position Details

Classification Title Librarian AC FLSA Faculty Rank Open Rank Contract Type Fiscal (12 mo.) Tenure Status Non-Tenure Track Minimum Qualifications
An ALA -accredited master’s degree in librarianship/information science or foreign equivalent or a master’s degree in a subject area related to archival work. Position Summary
The Project Management Librarian/Archivist provides project management support for a range of UGA Libraries technology projects. Projects may include implementing new content management systems and library software and hardware, maintaining and improving existing systems, and promoting new systems and services to the UGA community.

A significant project for this position is the ongoing responsibility for the maintenance and development of the ArchivesSpace instance and finding aids website that is jointly used by the Hargrett Rare Book and Manuscript Library and Russell Library for Political Research and Studies. This position also shares expertise with the Digital Library of Georgia, who have a separate program for hosting ArchivesSpace instances for their partners.

The Project Management Librarian/Archivist regularly collaborates with library faculty and staff across the Libraries, working with departments that may include the Hargrett and Russell libraries, Digital Library of Georgia, and Library Technology. This position builds consensus between a wide variety of stakeholders with varying levels of technical knowledge, demonstrating creativity and flexibility, while maintaining momentum on multiple projects simultaneously. The Project Management Librarian/Archivist reports to the Head of Digital Stewardship. Additional Requirements
Candidates will be considered at the rank of Librarian or Archivist I, II, III, or IV.

To be considered at the level of Librarian/Archivist II, candidates must have 2 years of professional experience after completion of their master’s degree in librarianship/information science, or 2 years of professional experience after completion of their master’s degree in a subject area related to archival work and ACA certification for archivists

To be considered at the level of Librarian/Archivist III, candidates must have 5 years of professional experience after completion of their master’s degree in librarianship/information science, or 5 years of professional experience after completion of their master’s degree in a subject area related to archival work and ACA certification for archivists

To be considered at the level of Librarian/Archivist IV, candidates must have 10 years of professional experience after completion of their master’s degree in librarianship/information science, or 10 years of professional experience after completion of their master’s degree in a subject area related to archival work and ACA certification for archivists

For more information about the requirements for the Librarian and Archivist ranks, please see the Guidelines for Librarian/Archivist Faculty Rank and Promotion: Relevant/Preferred Education, Experience, Licensure, and/or Certification
  • One year of experience working with database or content management systems, preferably ArchivesSpace or another archival management system.
  • One year project management experience.

Preferred Knowledge, Skills, Abilities and/or Competencies
  • Working knowledge of project management methods and software, preferably in an academic library or cultural heritage institution and/or with technology implementation or maintenance projects.
  • Outstanding written, verbal, and presentation skills.
  • Excellent organizational and analytical skills.
  • Demonstrated ability to establish and maintain effective working relationships with individuals who have a wide variety of backgrounds and expertise, including IT professionals.
  • Working knowledge of archival description and library metadata standards.
  • Working knowledge of a scripting language, preferably Python or Ruby, the use of APIs, and SQL .
  • Working knowledge of GitHub, GitLab, or other version control systems.
  • Working knowledge of usability and interface design and assessment.
  • Demonstrated ability to successfully complete projects.
  • Demonstrated ability to learn new technology skills.
  • Commitment to diversity, inclusion and accessibility in the workplace, and particularly in regard to the appraisal, description, and access of information resources.

Physical Demands Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a responsibility of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Provides project management support for technology projects throughout the Libraries. This includes project communication, meeting facilitation, building consensus between stakeholders, creating documentation and reports, and monitoring project timelines. Percentage Of Time 45 Duties/Responsibilities
Assesses, develops, and maintains the Hargrett and Russell libraries’ ArchivesSpace instance. Supports improved staff use of ArchivesSpace through using the API and SQL queries for reporting and data cleanup, developing and maintaining ArchivesSpace plugins and stand-alone applications, and developing integrations with other Libraries’ systems. Percentage Of Time 25 Duties/Responsibilities
Manages the iterative development and maintenance of the Hargrett and Russell libraries’ finding aid website. Percentage Of Time 10 Duties/Responsibilities
Shares expertise with the Digital Library of Georgia’s ArchivesSpace hosting service for partners. This may include consulting on technical challenges, giving webinars or other training to DLG partners, and adapting UGA tools and workflows to support DLG partners. Percentage Of Time 5 Duties/Responsibilities
Represents the UGA Libraries in the ArchivesSpace user community. Percentage Of Time 5 Duties/Responsibilities
Develops and maintains professional skills by participating in continuing education and professional development activities such as conferences, workshops, and committee work; by conducting research and writing for publication; or by engaging in other creative and learning activities. Percentage Of Time 5 Duties/Responsibilities
Maintains awareness and acts upon changes and needs in the organization by assuming similar duties and responsibilities. Percentage Of Time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References with Contact Information
Optional Documents

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