Executive Assistant to the Provost

Florida Memorial University
Florida, United States
Salary Not Specified
Posted date
Sep 21, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Development & Advancement, Alumni Affairs, Executive, Other Executive, Provosts
Employment Level
Salary Band
Not specified
Employment Type
Full Time

Essential Functions:

A successful candidate will play an active role in FMU's existing academic and operational success. Handles complex situations and conflicts. Makes independent plans; organizes, and schedules work.
  • Manages daily activities including responding to requests and inquiries. Demonstrates professionalism needed to handle sensitive and confidential matters.
  • Provides professional representation of the assigned department, exercising judgment and discretion in responding to or initiating internal or external contacts.
  • Acts as primary contact for all matters related to the department’s schedule and activities.
  • Responsible for planning, implementing, and completing events, programming, and special projects as assigned. Participating in the planning and successful implementation of University events (Founders’ Day, Donation Day, FMU Giving Day, Fundraising events, etc.).
  • Establish and build relationships with the University community (alumni, locally, regionally, nationally, and internationally).
  • Oversee and balance the budget for the Office of the Provost. Reconciliation, tracking, and reporting progress using specific metrics.
  • Working closely with campus faculty and the Provost to identify donor prospects for school-specific funding priorities.
  • Acknowledging donors through public and private recognition.
  • Develop and implement an engagement strategy with churches. Meet or exceed annual revenue and cash giving goals, increasing the number of churches/partnerships involved with Florida Memorial University.
  • Collaborate with all University constituents’ communications including but not limited to senior administrative offices, other colleges/universities, federal and state agencies, etc. Draft, edit and distribute announcements from the Provost for campus-wide broadcasts. Work closely with University Communications on media requests for the Provost. Prepare written responses on behalf of the Provost. Prepare reports, documents, and letters for the Provost. Serve as a liaison for communications with requests.
  • Displays behavior consistent with professional ethics and FMU policies and procedures (faculty and staff handbook).
  • Moderate physical activity. Requires handling of average-weight objects up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
  • The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.
Required Knowledge, Skills, and Abilities:
  • Develop long-term relationships with pastors and other church leaders through personal interaction and involvement and strive to connect their interests with Florida Memorial University. Serve as primary point person responsible for regular communication, education, program involvement, and partnership opportunities with churches.
  • Oversee the development of networks with key churches, pastors, and church volunteers who will promote our University as Ambassadors in the church and community.
  • Develop and present funding proposals to church leaders and to their congregation for committing financial contributions to the University.
  • Promote the Ambassador Chorale and Gospel Choir and schedule them for Concert Tours, Worship Services, and School Venues.
  • Represent the University at Local, District, State, National, and International Conventions with speakers, displays, and promotional material.
  • Bachelor’s Degree in Communications, Business Administration, Liberal Arts or a related field;
  • Minimum of 5 years of successful fundraising experience in a college or university development program or other comparable charitable organization;
  • Proven success in securing and conducting face to face meeting for major solicitations;
  • Demonstrated ability to work collaboratively in a team-based environment;
  • Excellent communication, presentation, business development, organization skills;
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Razor’s Edge fundraising software.
Qualified applicants are asked to upload a cover letter of interest, resume/curriculum vitae, and/or certifications, if applicable.

Supplemental Information

In addition to the completed application, candidates must submit a list of three professional references (at least one from a previous employer) that includes names and contact information. Review of application materials will begin ASAP and will continue until the position is filled. No phone calls, please.

Florida Memorial University is an Equal Employment Opportunity Employer.

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