Transfer Admissions Counselor

Employer
University of Wisconsin La Crosse
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted date
Sep 20, 2021

View more

Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar, Counseling, Financial Aid, Other Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time


Posting Details

Recruitment Number

1110

Working Title

Transfer Admissions Counselor

Position Type

Staff/Administrative

Appointment Percentage

100

Division/College

Student Affairs Division

Position Summary

The Student Services Coordinator, with a working title of Transfer Admissions Counselor, will report to the Assistant Director of Admissions. This position plays a very important role in the recruitment and outreach of the Admissions Office. Our goal is to increase the number of applicants to the University and enroll the most talented student body. This staff member will meet with prospective transfer students and their families, various groups on and off campus, alumni, and other contacts to promote the opportunities offered at the University of Wisconsin-La Crosse. Particular attention will be given to targeted populations that add diversity to the student body, including academically talented students, underrepresented minority students and non-residents. A significant part of the recruitment process will be establishing and nurturing relationships that serve as a conduit for students to learn about UW-La Crosse. This staff member will collaborate with other Admissions Office staff members, working together to coordinate recruitment activities. Travel is required, especially during the fall and spring recruitment seasons. All responsibilities shall be executed while demonstrating a commitment to Inclusive Excellence.

Description of College / Department / Program / Division / Unit

The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL . We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service, and the celebration of diversity. The Division includes several departments: Admissions, Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellor & Dean of Students office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.

Required Qualifications

• Bachelor’s degree (Degree must be posted by hire date.) Accreditation standards of degree-granting institution must meet acceptable levels of quality and academic standards.
• Experience working in admissions or related area of higher education.
• Excellent written communication and public speaking skills.
• Ability to exercise professional judgement and maintain confidentiality.
• Ability to be adaptable and manage multiple competing priorities.
• Keen attention to detail.
• Strong organizational skills.
• Valid driver’s license or ability to obtain.
• Ability to lift and transport materials up to 35 lbs.

Preferred Qualifications

• Master’s Degree. Accreditation standards of degree-granting institution must meet acceptable levels of quality and academic standards.
• Experience working with undergraduate transfer students in admissions or a related area of higher education.
• Ability to use and learn multiple computer technologies (such as PeopleSoft, ImageNow, SalesForce, Microsoft Office).
• Working knowledge of Transferology and the Transfer Evaluation System ( TES ).
• Experience working with students from diverse backgrounds.
• Fluency in a second language.

Physical Demands

Lifting and transporting materials up to 35 lbs. is required.

Working conditions and environment

Typical work hours are Monday – Friday, 8:00 a.m. – 4:30 p.m. However, limited evening and weekend hours will be required. Ability to travel throughout the Midwest by automobile is also required.

Miscellaneous Information

IMPORTANT INFORMATION ABOUT BENEFITS

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• 22 days of vacation for 12-month positions (that are non-instructional)
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• sick leave may be converted at retirement to pay for health insurance post-work at UWL .
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl20.pdf
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

—-

The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Transfer Student Recruitment Process

Duties to Support Responsibility

• Coordinate and implement a personalized recruitment program involving visits to community colleges, technical colleges and the UW System Branch Campuses through phone calls, correspondence and campus visits. Develop and maintain positive relationships with staff and students from all two- year and four-year institutions.
• Maintain appropriate records to monitor recruitment, tracking students from inquiry to enrollment.
• Represent UW-La Crosse during college fairs, college night programs and other events.
• Meet individually with prospective students and families in a variety of settings.
• Create individual transfer plans for denied applicants.
• Present admissions information to small and/or large groups of prospective students/families in a variety of settings.
• Respond to email requests from current and prospective students through personal university email account as well as the general admissions office email account.
• Be knowledgeable about all aspects of the admissions process for new transfer students, including admissions policies, guidelines and procedures, standardized tests, financial aid, costs, placement exams, registration procedures, residence life, etc.
• Be familiar with academic programs of the University and other opportunities available.

Percentage Of Time

40

Essential

Yes

Responsibility Statement

Transfer Student Credit Process

Duties to Support Responsibility

• Provide transfer credit reports for both undergraduate new freshman and new transfer students, including military credentials.
• Determine course equivalencies utilizing the Transfer Evaluation System ( TES ) Workflow, online course catalogs, syllabi and by working closely with academic chairpersons, academic service directors, and academic service coordinators.
• Maintain, develop and promote transfer articulation documents such as transfer equivalency guides and agreements.
• Collaborate with appropriate offices to maintain transfer credit database.
• Support UW System transfer related initiatives, i.e. Universal Credit Transfer Agreement

Percentage Of Time

30

Essential

Yes

Responsibility Statement

Transfer Student Admissions Process

Duties to Support Responsibility

• Serve as the primary on-campus contact for prospective transfer students, provide accurate and timely information regarding transfer policies and procedures, admission requirements, transfer of credits, and other enrollment related issues.
• Interpret and implement the UW System undergraduate transfer admissions comprehensive review policy when evaluating transfer applications, records and transcripts.
• Utilize PeopleSoft Campus Solutions Student Information System and ImageNow Document Management software to process and review applications.
• Follow-up with applicants to encourage submission of all required application materials, deposits, final transcripts, etc.

Percentage Of Time

20

Essential

Yes

Responsibility Statement

Coordination of Recruitment-Related Activities

Duties to Support Responsibility

• Coordinate or assist with Transfer START, the Admissions Office web page, social media recruitment efforts, and recruitment publications as assigned by the Assistant Director of Admissions and/or Director of Admissions.
• Work with Customer Relationship Management ( CRM ) Coordinator to leverage CRM in recruitment efforts.
• Assist with review and selection of transfer scholarship recipients.
• Respond to Transferology Lab information requests.
• Assist with the preparation and mailing of all admission and registration related information to all newly admitted transfer and second degree students.

Percentage Of Time

5

Essential

Yes

Responsibility Statement

Other Duties

Duties to Support Responsibility

• Other duties as assigned by the Assistant Director of Admissions/Director of Admissions including participating and supporting select Enrollment Management activities, and participating in professional development opportunities in consultation with the Director of Admissions.

Percentage Of Time

5

Essential

Yes

Posting Detail Information

Special Instructions

Posting Date

09/20/2021

Close Date

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

10/08/2021

Position Contact Name

Scott Johns

Position Contact Email

hrinfo@uwlax.edu
Required Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application
  3. Reference Contact Information
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
    • I wish for my name to remain confidential until the university is no longer able to do so.
    • I waive my right to keep my name confidential through the application process.
  2. * Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  3. * Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  4. Are you an alum of the University of Wisconsin-La Crosse?
    • Yes
    • No
  5. How did you hear about this employment opportunity?
    • Chronicle of Higher Education Web Site
    • Discipline-Specific Publication/Web Site
    • HERC Web Site
    • HigherEdJobs.com Web Site
    • Job Center of Wisconsin Web Site
    • Minority Publication/Web Site
    • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
    • University of Wisconsin - La Crosse Web Site
    • La Crosse Tribune
    • Personal Referral
  6. * After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/). Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
    • Yes
    • No
  7. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
    • Yes
    • No
  8. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).

    (Open Ended Question)

  9. * Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
    • Yes, I will require sponsorship prior to employment.
    • Yes, I will require sponsorship for continued employment if hired.
    • No, I do not require sponsorship and am eligible to work in the US.
  10. * Are you legally eligible to work in the United States?
    • Yes
    • No


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