Director, Treasury and Special Projects

Requisition ID: req3345

Job Title: Director, Treasury and Special Projects

Department: Office of the Controller

Location: Columbus Campus

Employment Type: Administrator/Executive/Manager

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation Range: 75,000.00 - 80,000.00

Schedule: M-F, 8am-5pm; Hours will include evenings and weekends, as required.

Job Description:

The College

Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.

The City

Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally,

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.

Position Summary

The Director, Treasury and Special Projects will be responsible for assisting the Treasurer and Deputy Treasurer in managing treasury responsibilities for the College, the Development Foundation, and Columbus State Community Partners through strategic leadership of multiple initiatives and priorities. Responsibilities include cash and banking activities, accounting and reporting for debt, and investments. The role will be responsible for accounting and tracking of fixed assets, including large, complex, multi-year construction projects. In addition, this role will support compliance, risk management and special projects. This role will provide leadership to and management of staff as well as collaborate with colleagues in the Office of the Controller, the Budget Office, Information Technology and others throughout the College.

Core Competencies Required

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Leadership, Managing People, Operational Decision Making, Managing Relationships, Cultivating Networks and Partnerships, Delegation and Empowerment, Strategic Planning, Creating a Culture of Trust, Emotional Intelligence Essentials

ESSENTIAL JOB FUNCTIONS

Management of Cash and Banking Activities

Management of bank accounts and services, including but not limited to: new bank account openings, as necessary; maintaining master list of accounts, signatories, authorized users and security controls; analysis of bank fees and services; user support. Monitor daily cash position and liquidity needs by proposing cash movements and positioning. Review, assist or prepare cash forecasting and variance analysis. Review and decide on daily ACH and check positive pay exceptions.

Review daily banking transactions and related GL accounts, including merchant services activities. Participate in Request for Proposal process for new service providers and, as necessary. Assist Associate Controller and Accounting Services with reviews, drawdowns and reconciliations of federal and other grant funds, and financial aid cash management.

Investment Management and Reporting Oversight

Lead accounting and reporting for investment portfolios. Serve as key contact for external investment advisors and internal teams. Continuous monitoring of statutory requirements and implementation of related Treasury processes, policies, and procedures. Assess investment management innovations that may provide specific opportunities to make enhancements.

Research best practices, present recommendations to leadership, and implement best practices. Collaborate with Resource Planning and Analysis and Construction Planning and Design to ensure cash and investment maturity alignment with construction spending projections for large, complex projects.

Debt Management and Reporting

Lead accounting and reporting for debt. Set initiatives and assist in the structuring and ongoing monitoring of the College’s debt that will approximate over $300 million when all authorized debt has been issued. Initiate payments to meet debt service requirements, including alignment of cash and investment maturities to meet debt service due dates while maximizing earnings.

Assist in reporting required for general obligation debt approved in Franklin County, Ohio; reporting and preparing presentations for the rating agencies (Moody’s and S&P); working with underwriters and financial advisors, and reporting for required annual financial disclosure (MSRB/EMMA). Review College leases, in coordination with IT, Facilities Operations, and other College departments, to ensure appropriate accounting, reporting and disclosure, and related lease financing consideration for annual financial disclosure (MSRB/EMMA).

Support the compliance for various debt financing instruments, which may include preparing covenant analysis, assisting with preparation of Management Discussion & Analysis (MD&A) and review and update of College Policy and Procedures.

Fixed Asset Management

Lead accounting and reporting for fixed assets, including construction in progress and leases. Monitoring and continuous implementation of accounting standards and authoritative literature and impact on College processes, policies, and procedures. Coordinate periodic physical inventory of fixed assets.

Collaborate with Resource Planning and Analysis and Construction Planning and Design to ensure progress recording for large, c omplex construction projects and reconciliation upon project completion to close-out projects.

Collaborate with Purchasing and Accounts Payable, IT, Facilities Operations, Legal Office, and others to capture purchasing activity, contracts, and other documentation for fixed asset capitalization. Support business units with ad hoc projects including capital expenditure analysis, equipment financing decisions, analysis of vendor and customer payment terms, etc.

Serves as module custodian of ERP module for recording fixed asset additions and deletions, calculating annual depreciation, testing system patches and upgrades. Makes requests for technical assistance and system enhancements.

Special Projects and Compliance

Provides leadership in the execution of all sales tax functions for retail operations including appropriate vendor licensing, payment submissions, and filings. Research and d evelop solutions that will ensure the efficiency and p rotection of funds through high fiduciary standards. Serve as Treasury liaison to Accounting Services providing all necessary treasury related entries and data for month-end, quarter-end, and year-end close, ODHE/HEI and other ad hoc reporting requirements. Support the external audit processes, providing auditors with required treasury information to support audit work and preparing footnote disclosures.

Serves as back-up in management of the College’s insurance program, including claims management, certificate of insurance and additional insureds requests, updating insurance coverage as necessitated based on changes in fixed assets, CIP placed in service and other significant operational changes.

Assistance with income tax compliance for College component units and other requirements as needed. Make recommendations for and participate on a variety of strategic initiatives, ad-hoc projects, and analysis. Take ownership and delivery responsibility for special projects and initiatives, incorporating project management principles, tools and techniques. Initiates and implements new technologies, methodologies, process, and procedures that will support long and short- term goals and enhance operational effectiveness and efficiency.

Maintains communication with upper management both within and across departments to ensure smooth running of all assigned projects. Develops a deep understanding of and proficiency of the enterprise systems. Contributes to revision and creation of policies, procedures, and effective internal controls, as it relates to the assigned area(s).

Operational Leadership

Supervises assigned area of responsibility and staff by recruiting, hiring, assigning, and delegating tasks, providing direction, resolving work problems, communicating job expectations, training employees, and developing professional growth opportunities. Exhibits executive presence in the delivery of recommendations to senior management. Conducts annual employee evaluations, provides ongoing feedback and coaching, and effectively recommends pay increases, promotions, and other personnel actions. Approves leaves and authorizes overtime as appropriate.

Administers disciplinary actions upon approval and in collaboration with Human Resources. Interprets, explains, carries out and enforces the College's policies.

Diversity, Equity & Inclusion

Develops and maintains strategic partnerships with diverse groups and communities. Partners strategically with Talent Acquisition to ensure the best Diversity, Equity & Inclusion practices are utilized in hiring that results in the hiring and retention of a diverse faculty and staff. Helps to ensure the College meets its responsibilities in identifying problem areas and systemic concerns while reporting complaints alleging discrimination. Takes responsibility for creating a welcoming, inclusive, and productive work environment where employees feel valued and able to contribute to their full potential, regardless of their differences. Assists with conducting workforce analytics to identify potential inhibitors of a workplace environment that is diverse, equitable, and inclusive.

Knowledge, Skills and Abilities: Knowledge of: management principles and practices; budget management; program practices, standards and administration; computer software programs and enterprise applications, including cloud applications, to include Microsoft Office applications (Work, Excel, Outlook, PowerPoint); generally accepted accounting principles, generally accepted auditing standards, Government Auditing Standards. Skill in: verbal and written communications; preparing financial and operational reports; planning, scheduling and organizing work; maintaining good public relations, customer service, working with detailed data. Ability to: apply management principles to practical situations within a single department or functional area; manage and accomplish results through delegation of accountability and responsibility to management staff; research and analyze financial data and draw conclusions or recommend viable solutions; maintain accurate and complete work records; maintain confidential and sensitive information; think creatively to find solutions for business problems; perform complex tasks and prioritize multiple projects; gather, interpret and analyze statistical data and generate reports; prepare financial and operational reports, statements, and/or projections; develop, plan and implement goals; develop and maintain effective working relationships with coworkers, supervisors, students, general public, and other job contacts; apply accounting principles; work effectively with persons of varying cultures and diversity, relay key financial data in laypersons terms; consistently complete work that is accurate and timely; work with minimal supervision.

Minimum Qualifications:

Bachelor’s Degree in a field of study related to job assignment and at least five years experience and demonstrated expertise in an assigned functional area, topical expertise, or possession of a certification in a relevant functional area, including supervision of others.

State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

Preferred Qualifications: CPA preferred