Administrative Specialist I or II
S00897P: CE Administration
Weber State University - Ogden, UT
Hours Per Week:
Months Per Year:
Alternate Work Schedule:
Hourly Pay Rate:
Job Summary/Basic Function:
NOTE: This position will be filled as an Administrative Specialist
I (grade N23) or an Administrative Specialist II (grade N24)
depending on candidate qualifications.
This is an administrative support position for the Division of
Online & Continuing Education at Weber State University. The
position provides operational and clerical support to program
administrators and supervises part-time hourly/student aide
positions. This position is self-directed and may work autonomously
at an off-campus location providing direct operational support for
multiple educational centers to include scheduling employee
coverage, coordinating with different departments that provide
services at the locations, initiating rental agreements with
community entities using the classrooms, and making arrangements
for facility upkeep, custodial care, and minor event support. This
position may oversee and/or submit financial requests for the
operation of various programs and multiple extended-campus
locations, reconcile credit-card transactions, and review
departmental purchases. This position may manage course setup and
payroll for academic classes supported by multi-million dollar
instructional wage and self-support budgets. Other operational
responsibilities may be assigned as needed. The position provides
operational and clerical support to program administrators and
supervises part-time hourly/student aide positions. This position
is self-directed and may work autonomously at an off-campus
location providing direct operational support for multiple
educational centers to include scheduling employee coverage,
coordinating with different departments that provide services at
the locations, initiating rental agreements with community entities
using the classrooms, and making arrangements for facility upkeep,
custodial care, and minor event support.
High School diploma, or equivalent
One year secretarial, administrative, operational or financial
support, or customer service experience. This could be in a
volunteer position as well as an employment situation. Can be
combined with certification or higher education to reach minimum
Proficient in MS Word, Excel, Email, or other basic office software
Experience in higher education involved with course planning or
setup, financial or payroll issues, enrollment, or student and
faculty support. Good people skills and successful experience
Experience with data entry programs (i.e. Banner or similar) and
data accessing programs (i.e. Argos, Crystal, or similar).
Associates degree or related certification
Experience in an office management or supervisory role; this could
be concurrent to the required three years of experience.
Comfortable learning new software programs independently and on the
job job; needs to be able to stay current with updates.
Able to problem solve complex issues and independently (or as part
of a team) seek out and implement a solution.
Detailed oriented and able to review information for
WSU offers a generous benefits package that includes medical,
dental, long-term disability, life insurance, retirement, a
wellness program with release time and paid incentives, tuition
benefits, free tickets to athletic and performing arts events, and
paid holidays, vacation, and sick leave.
Job Open Date:
Job Close Date:
Open Until Filled:
Notes to Applicant:
Please be aware the initial responsibilities for this position will
be in enrollment services and there is very little flexibility for
an alternate schedule or working from home.
The annual salary range for this position is $30,000 to $31,000
depending on candidate qualifications. The position comes with a
. To apply, please complete the online
application and attach a cover letter, current resume, and the
names and contact information for three professional references.
Applications must be received by September 25, 2021. Criminal
background check required as a condition of employment.
Physical Activity of this position:
Expressing or exchanging
ideas. Those activities in which they must convey detailed or
important instructions to other workers accurately or quickly. ,
Ability to receive detailed information with or without
Physical Requirements of this position:
Light work. Exerting
up to 20 lbs of force occasionally and/or up to 10 lbs of force
frequently and/or a negligible amount of force constantly to move
objects. Use of arm and/or leg controls exerting forces greater
than that for sedentary work.
Visual Acuity Requirements including color, depth perception and
field of vision:
Required to perform activities such as
preparing and analyzing data and figures; transcribing; using a
computer terminal; extensive reading.
The conditions the worker will be subject to in this
None. The worker is not substantially exposed to
adverse environmental conditions (such as in typical office or
To apply, visit https://jobs.weber.edu/postings/14570
Weber State University is an
EOE/Minorities/Female/Vet/Disability employer with a strong
commitment to diversity and inclusion. Applications by members of
all underrepresented groups are encouraged.