Administrative Specialist I or II

Administrative Specialist I or II

Requisition Number: S00897P: CE Administration
Position Category: Staff
Campus Location: Weber State University - Ogden, UT
Hours Per Week: 40
Months Per Year: 12
Alternate Work Schedule:
Pay Grade: N24
Salary:
Hourly Pay Rate:
FLSA: Non-Exempt

Job Summary/Basic Function:
NOTE: This position will be filled as an Administrative Specialist I (grade N23) or an Administrative Specialist II (grade N24) depending on candidate qualifications.

This is an administrative support position for the Division of Online & Continuing Education at Weber State University. The position provides operational and clerical support to program administrators and supervises part-time hourly/student aide positions. This position is self-directed and may work autonomously at an off-campus location providing direct operational support for multiple educational centers to include scheduling employee coverage, coordinating with different departments that provide services at the locations, initiating rental agreements with community entities using the classrooms, and making arrangements for facility upkeep, custodial care, and minor event support. This position may oversee and/or submit financial requests for the operation of various programs and multiple extended-campus locations, reconcile credit-card transactions, and review departmental purchases. This position may manage course setup and payroll for academic classes supported by multi-million dollar instructional wage and self-support budgets. Other operational responsibilities may be assigned as needed. The position provides operational and clerical support to program administrators and supervises part-time hourly/student aide positions. This position is self-directed and may work autonomously at an off-campus location providing direct operational support for multiple educational centers to include scheduling employee coverage, coordinating with different departments that provide services at the locations, initiating rental agreements with community entities using the classrooms, and making arrangements for facility upkeep, custodial care, and minor event support.

Required Qualifications:
High School diploma, or equivalent

One year secretarial, administrative, operational or financial support, or customer service experience. This could be in a volunteer position as well as an employment situation. Can be combined with certification or higher education to reach minimum experience level

Proficient in MS Word, Excel, Email, or other basic office software applications.

Preferred Qualifications:
Experience in higher education involved with course planning or setup, financial or payroll issues, enrollment, or student and faculty support. Good people skills and successful experience supervising others.

Experience with data entry programs (i.e. Banner or similar) and data accessing programs (i.e. Argos, Crystal, or similar).

Associates degree or related certification

Experience in an office management or supervisory role; this could be concurrent to the required three years of experience.

Comfortable learning new software programs independently and on the job ­job; needs to be able to stay current with updates.

Able to problem solve complex issues and independently (or as part of a team) seek out and implement a solution.

Detailed oriented and able to review information for accuracy.

Background Check? Yes

Benefits Summary:
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.


Job Open Date: 09/15/2021
Review Date: 09/25/2021
Job Close Date: 9/25/2021
Open Until Filled: No

Notes to Applicant:
Please be aware the initial responsibilities for this position will be in enrollment services and there is very little flexibility for an alternate schedule or working from home.

The annual salary range for this position is $30,000 to $31,000 depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. Applications must be received by September 25, 2021. Criminal background check required as a condition of employment.
Physical Activity of this position: Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://jobs.weber.edu/postings/14570

Weber State University is an EOE/Minorities/Female/Vet/Disability employer with a strong commitment to diversity and inclusion. Applications by members of all underrepresented groups are encouraged.

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