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Intermediate Clerk

Rancho Santiago Community College District
California, United States
Salary Not specified
Posted date
Sep 20, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Salary Band
Not specified
Employment Type
Full Time
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Intermediate Clerk

Rancho Santiago Community College District

Salary Range: Grade 5: $41,926.30 - $53,539.98/year

Job Type:

Job Number: CL21-00174

Location: Santa Ana, CA

Division: Counseling Division

Closing: 10/11/2021 5:00 PM Pacific

Job Description

Under general supervision - does a variety of clerical work involving several specific routines and/or broadly defined policies and procedures; does skilled document preparation from marginal notes, rough copy and verbal instructions; exercises independent judgment in interpretation and application of standard practices and procedures or in the modification of existing methods in order to complete assignments; handles all but the most complex word processing assignments; performs related duties as required.

Maintains files where discretion is involved in assigning items to their proper places; revises files and procedures in accordance with new methods; codes and classifies information in accordance with District procedures; maintains a variety of forms and records and reviews them for accuracy and completeness; verifies unusual entries; explains regulations and procedures and gives out information at a public counter; posts a variety of information from standardized media to various types of control records; makes computations that may involve several arithmetic processes; compiles periodic reports on student enrollment and attendance; coordinates work with that of other departments in developing procedures and establishing controls; gathers, compiles and summarizes data and information; collects money, issues receipts, and keeps related records; requisitions, inventories, and issues supplies; serves as receptionist to a division; answers telephone inquiries and gives out information regarding departmental operations; operates office machines and equipment.

This class reports to designated supervisor. Workload may be directed by a Senior or an Administrative Clerk. Incumbent may assist General Office Clerks or part-time clerks in clarifying procedures or factual matters for them.

Job Qualifications

TRAINING AND EXPERIENCEHigh School diploma or equivalent and at least two years of typing, office technology training and/or clerical work experience. KNOWLEDGE AND ABILITIESKnowledge of: modern office practices and procedures; knowledge of forms; procedures and reports specific to assigned tasks and responsibilities. Ability to: prepare basic reports and complete standard forms and records as assigned; learn and interpret rules, regulations and instructions; spell correctly and use proper English; compare names and numbers rapidly and accurately; perform clerical work with speed and accuracy; operate a variety of office machines and equipment; including personal computer and word processing software.
SELECTION CRITERIAApplication Screening In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
  • Education experience (breadth and depth)
  • Work experience (breadth and depth)
  • Demonstrated ability to work cooperatively with others
  • Bilingual ability (if needed)
  • Demonstrated experience in working with diverse socio-economic communities
  • Professional growth activities
  • Specialized skills training
  • Leadership skills
  • Written and/or oral communication skills
  • Presentation
  • Problem Solving
Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview. Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed. Interview Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
  • Oral communication skills
  • Presentation
  • Problem solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Recruitment in the Human Resources Office for assistance. Method of Application For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online by the specified closing date for the position. Please upload the following application materials in the appropriate boxes with your online application by the closing date:
  • Resume (Required)
To be considered in the initial committee review, all materials required should be received by the Rancho Santiago Community College Office of Human Resources by the closing date and time. It is the applicant's responsibility to submit all required materials listed above. This applicant pool may be used for vacancies in the same classification occurring within the next six months. Pre-Employment Requirements Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates. The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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