Administrative Assistant for the Office of Diversity, Equity and Inclusion

Hudson County Community College

Position Vacancy Notice

Administrative Assistant, Office of Diversity, Equity and Inclusion

Posting date: September 20, 2021

College Overview

Hudson County Community College (HCCC) is an award-winning, comprehensive urban college serving one of the most historic and ethnically diverse areas of the United States. HCCC students were born in 119 countries and speak 29 different languages. The diversity and the multitude of our community’s cultures, life experiences, skills and aspirations, are the very values and traits that empower us to be productive and caring members of our society.

HCCC embodies an unwavering commitment to student success and an intentional focus on diversity, equity, and inclusion. In 2019, the President’s Advisory Council on Diversity, Equity, and Inclusion (PACDEI) was instituted to develop new levels of understanding and access and advance the College’s commitment to transparency and inclusion. We are proud of the differences we share, which are the foundation for the life changing and transformational education we offer and the social mobility we provide to the communities we serve.

HCCC has three campuses located just minutes from Manhattan: the Journal Square campus in Jersey City and North Hudson Campus in Union City are adjacent to vital transportation hubs; the Secaucus Center has abundant parking. Fully accredited by the Middle States Commission on Higher Education, the College offers courses and classes in a wide variety of disciplines to the people and businesses of Hudson County, one of the most ethnically diverse areas of the United States. The College was recently recognized with the 2021 Association of Community College Trustees (ACCT) Northeast Regional Equity Award, and the 2021 INSIGHT Into Diversity’s Higher Education Excellence in Diversity (HEED) Award. In 2016 the Gabert Library was one of three academic libraries in the United States to receive the Excellence in Academic Libraries Award from the Association of College and Research Libraries (ACRL), and in 2019 the HCCC Tutoring Center received the Frank L. Christ Outstanding Learning Center Award for Two-Year Institutions. In 2019, the College joined Achieving the Dream, a network of high achieving community colleges, part of its expanding effort toward continuous improvement in student success.

HCCC has partnerships with every major four-year college and university in the greater New Jersey-New York area and beyond, accommodating seamless transfer of credits for further undergraduate and graduate education. Hudson County Community College is proud of its culture of care and invites applications from those wishing to join a community dedicated to promoting student success in all forms.

Department/Division Introduction

Office of Diversity, Equity and Inclusion

Position Summary/Job Description

The Administrative Assistance of the Office of Diversity, Equity and Inclusion provides advanced administrative support to the Office of Diversity, Equity and Inclusion by answering, screening, and responding to inquiries on behalf of those in the Office. The Administrative Assistant will do extensive drafting, typing, proofreading, and editing basic to complex documents; creating and maintaining confidential and sensitive files and records; opening, distributing, and independently and proactively responding to mail; maintaining inventory and ordering supplies; reviewing invoices and resolving discrepancies. The incumbent further participates in and supports special projects, proactively tracking the status of work in progress. Autonomously initiates timely follow-up action to ensure adherence to established project timelines and effectively collaborates with others to contribute to project completion. The Administrative Assistant also interacts with individuals both within and outside of the College to gather, provide, clarify, and resolve routine to complex information. Resolves daily work issues that may have both short- and long-term impacts and may serve as a liaison between various College Divisions. The incumbent also speaks and acts on behalf of the Office regarding various issues and topics that may cross College Divisions. Interacts directly with external contacts in a liaison capacity on behalf of those supported and drafts and processes contracts for external vendors to be processed through the proper channels; initiates and independently composes correspondence, often of a diversified, complex, technical, or confidential nature. Organizes and prepares complex documents and presentations requiring the integration of multiple office technology and software applications; maintains calendar for those supported, scheduling, and recording appointments as requested. Arranges travel plans on behalf of those supported; utilizes word processing equipment and software regularly to develop complex documents, tables, macros, charts, custom manuscripts, formulas, etc.; import and export data and graphics; design and create a routine to complex presentation materials; perform custom formatting, etc., and perform basic input and editing of text for correspondence, etc. the Administrative Assistant also collects data from multiple sources both within and outside of the College, performs a variety of calculations, and conducts an analysis of all data for review by those supported; manages the schedule for the atrium conference space outside of the gallery and provides support to the President’s Advisory Council on Diversity, Equity, and Inclusion, such as taking minutes and supporting and maintaining the website.

Required/Minimum Qualifications

• High School diploma or equivalent required with a minimum of three years of related work experience.
• Effective communication and interpersonal skills. Working knowledge of standard office equipment.
• Computer proficiency with an emphasis on word processing, spreadsheet, and data management skills.
• Advanced ability to work autonomously and efficiently on time sensitive projects. Basic courtesy, tact, diplomacy, negotiation, and influence skills, as well as effective problem-solving skills and the ability to prioritize and organize work schedule, multi-task, and meet established deadlines.
• Excellent writing, proofreading, typing, keyboarding, recordkeeping, and organization skills.
• Demonstrated ability to interact with a culturally diverse population and to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.

Preferred Qualifications

• Associate’s Degree
• Experience working at Community Colleges and providing support to an office with internal and external stakeholders

Closing Date of Applications

Open until filled

Review of applications to begin September 20, 2021

Applications

For full consideration please send resume, cover letter, salary expectations, and a list of three professional references to:

Natalia Vazquez-Bodkin

Associate Director, The Office for Diversity, Equity, and Inclusion 

Phone: (201) 360-5398

Pronouns: she/her/hers

nvazquez-bodkin@hccc.edu

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

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