San Jose/Evergreen Community College District
Close/First Review Date:
The Controller reports to the Executive Director of Fiscal Services
at the District Office. This is a full time, 12 months per year,
Under the direction of the Executive Director of Fiscal Services or
assigned administrator, the Controller assists the supervisor in
preparing, controlling and monitoring the District's financial
records and analyzing revenue and expenditure budgets approved by
the Governing Board. The Controller identifies, evaluates and
communicates economic information to District administrators. The
position also trains, supervises and evaluates the performance of
NATURE and SCOPE
The Controller oversees the college's accounting, budgeting and
payroll functions, and performs a variety of responsible
professional accounting work within a robust technology based ERP
system. This position is responsible for overall management of
accounting operations, including general ledger, accounts payable,
non-student accounts receivable, financial reporting, payroll and
auxiliary services accounting.
DUTIES AND RESPONSIBILITIES
1. Prepare, control, and monitor the District's financial records
and analyze revenue and expenditure budgets approved by the
Governing Board; project annual expenditures for determining
year-end fund balances.
2. Coordinate, organize and participate in year-end closing
activities. Prepare financial reports with current year's budget
and expenditures and the next year's budget, including but not
limited to mandated reports such as the 311, 50% law, IPEDS, and
3. Prepare annual preliminary budget as requested; analyze and
review budgetary and financial data; control and authorize
expenditures in accordance with established limitations.
4. Analyze, prepare, review and evaluate comprehensive financial
statements and reports related to the District's income, accounts
and investments. Monitor and control District investment funds
including conducting internal audits to maintain fiscally sound
5. Review, approve, and submit grant compliance reports via third
party platforms (such as NOVA, SAM, and others).
6. Process and approve drawdowns, wires, and other bank/county
7. Maintain general ledger accounts, cash accounts, and various
revenue/expenditure accounts by reconciling account details; review
and approve bank reconciliation and control accounts; analyze,
reconcile, and approve payable warrant reports, account receivable
sessions; prepare fixed asset depreciation and accruals; create and
review journal entries; monitor cash flow and perform budget
transfers as requested
8. Ensure smooth and efficient operation of the District accounting
and fiscal services office; determine best course of action to
resolve issues following guidelines, policies, and precedent; and
provide guidance and assistance to campus Business Service Office
9. Work with District auditor and conduct a variety of internal
audits to maintain fiscally sound practices within the District.
Assist with planning, coordinating and preparing documents for the
District financial audits.
10. Supervise and evaluate the performance of assigned staff in
accounting and budget; interview and participate in selecting
employees; train, counsel, and discipline personnel according to
established policies and procedures.
11. Coordinate with financial aid personnel the preparation of
fiscal operations reports and claims for federal and State
financial aid programs; assure compliance with federal and State
12. Conduct special financial or statistical research or analytical
studies to assist administration in the formulation of new policies
and planning of new or revised programs.
13. Coordinate, and oversee accounting for assigned programs
including the faculty banked overload program, Chancellor's office
tax offset program (COTOP) for student loan assignments and other
special projects or programs as assigned.
14. Perform related duties and responsibilities as assigned.
EMPLOYMENT STANDARDS Knowledge
1. Generally Accepted Accounting Principles and Auditing
2. Financial analysis and research procedures.
3. Applicable laws, codes, regulations, policies and procedures
related to financial aid, accounting, investments and other
4. Investment terminology and analytical skills.
5. Budget preparation and control.
6. Oral and written communication skills.
7. Principles and practices of supervision and training.
8. Interpersonal skills using tact, patience and courtesy.
9. Modern office operation including use of a computer and assigned
Skills and Abilities to:
1. Prepare, control and monitor the District's financial records
and analyzing revenue and expenditure budgets approved by the
2. Identify, evaluate and communicate economic information to
3. Train, supervise and evaluate the performance of assigned
4. Prepare or oversee the preparation of comprehensive narrative
and statistical reports.
5. Communicate effectively both orally and in writing.
6. Interpret, apply and explain rules, regulations, policies and
7. Establish and maintain cooperative and effective working
relationships with others.
8. Operate a computer and assigned office equipment.
9. Analyze situations accurately and adopt an effective course of
10. Meet schedules and time lines.
11. Work independently with little direction.
EDUCATION AND EXPERIENCE
1. Bachelor’s degree in finance, accounting, business
administration or related field.
2. Two years increasingly responsible experience in the preparation
and maintenance of financial and accounting records and supervision
1. Bilingual abilities, desirable.
District’s Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the
diverse academic, socioeconomic, gender identity, sexual
orientation, cultural, disability, and ethnic background of groups
historically underrepresented, and groups who may have experienced
- Success integrating diversity as appropriate into the major
duties outlined in the job description and in the duties listed in
the District’s hiring policy; or demonstrated equivalent
transferable skills to do so.
$119,788 - $145,601 Annual Salary (Range M25: Management 2019-2020)
Salary Schedule. Starting salary placement is generally at Step
Excellent fringe benefit package includes District paid medical,
dental, vision, EAP (employee assistance plan) and life insurance
for employee and eligible dependents, and income protection.
Voluntary plans include supplemental life insurance, Flexible
Spending Accounts, 403b and 457 Deferred Compensation Accounts.
Manager and supervisor positions also include 22 vacation days, 18
holidays, 12 sick leave days and 6 administrative leave days per
To be considered for this position please visit our web site and
apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who
are passionate about providing our student population with the best
educational experience possible. The District recognizes that
cultural diversity in the academic environment promotes academic
excellence; fosters cultural, racial and human understanding;
provides positive roles models for all students, and creates an
inclusive and supportive educational and work environment for its
employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per
semester, and an extremely diverse student population
(Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific
Islander 32%, American Indian/Native American 0.5%, White/Caucasian
11%) attaining educational goals reflecting 45% - AA Degree and
Transfer to a 4-Year College/ University, the District’s emphasis
on student success makes it a recognized educational leader in the
The District encourages a diverse pool of applicants to serve as
colleagues to an existing diverse group of managers, supervisors
and confidential staff consisting of 29 % Hispanic/Latino, 13%
Asian/Pacific Islander, 7% Black/African American, 23%
White/Caucasian, and as well as encouraging applications from all
qualified, outstanding applicants.