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Sr. HR Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Sep 17, 2021

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration, Chief Business Officers & Vice Presidents
Employment Type
Full Time
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The Department of Medicine is seeking aSenior HR Coordinator who will provide a wide range of human resources support to managers, supervisors, faculty, staff, and learners covering the following: recruitment and employment, payroll, information management, benefits interpretation, personnel records management, HR policy interpretation, as well as, information dissemination for the Divisions of Clinical Immunology, Endocrinology, Hematology, Nephrology and Pulmonary. The position reports directly to the HR Generalist to ensure smooth and efficient functioning for the division as a unit.

Specific Duties & Responsibilities:

  • Primary point of contact for all requisitions and acts as the liaison to the SOM and JHHS employment recruiters and compensation analysts as it related to personnel requisitions for the division.
  • Assists and advises employees on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
  • Monitors time and attendance forms for staff via E210 system.
  • Communicates with staff and supervisors regarding any time discrepancies, overtime requests, and use of E210 codes.
  • Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Prepare personnel requisitions for submission to Human Resource Hiring Review Committees.
  • Assists with answering and counseling divisional faculty and staff on interpretation of HR policy and procedures.
  • Gathers sensitive information for the HR Generalist for grievances, disciplinary actions and other personnel matters.
  • Responsible for exit interviews for terminating or transferring employees, retrieval of badges, answering questions relating to final paycheck, etc. Maintains database of exit and termination statistics.
  • Coordinates annual performance review process and communicates with supervisors regarding completion of reviews in Success Factors. Uses guidelines to determine annual increases; communicates changes to staff. Responsible for the distribution of 120 day reviews from HR to supervisor.
  • Maintains and creates personnel records for departmental staff of JHU and JHHS.
  • May perform preliminary interview of candidates. Provides resources to recruitment and compensation staff.
  • Primary point of contact for faculty, staff, student and postdocs on payroll policies and procedures. Prepares payroll forms; monitors and maintains appropriate payroll related documents; prepares weekly payroll; researches and resolves payroll problems for employees. Monitors, reports, and collects payroll overpayments.
  • Process short-term disability and FMLA requests.
  • May perform Reference checks for candidates.
  • Coordinate placement of temporary staff with Randstad/Intrastaff as needed.
  • Responsible for timely submission of all Division ISR’s.
  • Verify necessary paperwork has been received from new faculty, post-docs, and residents for processing of I9 in compliance with SOM established procedures.
  • Responsible for the pickup and timely distribution of all payroll checks.

Minimum Qualifications (Mandatory):

  • Bachelor's Degree in Human Resources, Business Administration or other related field.
  • Three years of related experience required.

Preferred Qualifications:

  • Experience is an academic or medical setting preferred.

Special Knowledge, Skills & Abilities:

  • Very strong organizational skills, analytical and problem solving abilities and attention to detail.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written.
  • Ability to effectively interact with all levels of University and Hospital employees as well as outside contractors.
  • SAP experience preferred.

Classified Title: Sr. HR Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $43,970 - $60,390 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F; 8:30am - 5:00pm
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM DOM Pulmonary
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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