DIVISION ADMINISTRATIVE ASSISTANT

Job no: 241425-US
Work type: Onsite, Staff-Full Time
Department: PHARM/PHARMACY
Location: Madison
Categories: Office & Administrative Support



Position Summary:

This position provides advanced administrative and programmatic support to the Division Chair, Director of Graduate Studies, faculty, and staff, as well as the American Institute of the History of Pharmacy (AIHP). This role manages daily business of the Division and facilitates divisional committee activities, coordinates division priorities and projects, including faculty/staff searches and guest speaker visits.

These responsibilities require effective communication and excellent administrative, organizational, and interpersonal skills. Exercise of strong individual initiative, self-motivation, independent judgment, action, and discretion. Excellent knowledge of State, UW, and Travel policies and procedures. Work under deadline pressure and follow through on completion of tasks utilizing discretion and confidentiality. This position functions independently under supervision of the Division Chair.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Required:
-Working expertise with Microsoft Office software (Word, PowerPoint, Excel)
-Demonstrated customer service, organizational, interpersonal, verbal and written communication skills.
-Strong individual initiative and self-motivation.
-Ability to act independently, use discretion and take appropriate action.

Preferred:
-One year of experience in an administrative support role.
-Knowledge of UW-Madison policies and procedures.
-Experience working with graduate students, domestic and international.
-Experience working with resources (budget, other team members, campus resources) to coordinate events such as recruiting events and orientation.

Additional Information:

The School of Pharmacy embraces the values of diversity and inclusion, as they are essential in achieving related goals outlined in our School's strategic plan. We aspire to integrate diversity and inclusion behaviors into teaching, research, and our service mission to advance our priorities of creating and sustaining an inclusive and welcoming environment. Further, we believe these values are critical in preparing our students to address and eliminate health disparities.

We strongly encourage applications from candidates who have awareness, commitment, and practice of diversity and inclusion behaviors, and we especially encourage women and people from underrepresented minority groups to apply.

Department(s):

A561000-SCHOOL OF PHARMACY/PHARMACY

Work Schedule:

Monday-Friday, between core business hours of 7:45am and 5:00pm with flexibility. This position requires work be performed in-person, onsite, at a designated campus work location. Workplace flexibility will be offered for some remote work opportunities.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click the "" button to begin the application process. To apply for this position, you are required to submit a resume/CV, and a cover letter.

Contact:

Jenni Regan
jenni.regan@wisc.edu
608-890-0317
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

UNIV SVC PRG ASSOC(08500)

Employment Class:

University Staff-Ongoing

Job Number:

241425-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 17 2021 Central Daylight Time
Applications Close: Oct 3 2021 11:55 PM Central Daylight Time