Degree Auditor

Washburn University
Kansas, United States
Salary Not Specified
Posted date
Sep 20, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Computer Services & Information Technology
Employment Type
Full Time

Position Details

Position Title

Degree Auditor

Position Number

000538 and 000539

Position Summary

The Degree Auditor is responsible for complying with FERPA requirements regarding confidentiality of student information when interacting with students and parents. The position audits student records in appropriate software programs by entering a wide range of student information and applying knowledge of appropriate codes and understanding of University processes and state and federal requirements.

Essential Job Functions of Position

• Responsible for auditing student records. Create, update, and maintain student records in appropriate software programs. This entails entering a wide range of student information by applying knowledge of appropriate codes, data standards, and a thorough understanding of University processes and state and federal requirements.

• Examine application documentation and student academic records to verify coding and information is consistent. Modify records as appropriate to ensure accuracy for processing by other staff.

• Review and assess course information received from other institutions to identify course equivalence.

• Verify general education requirements were met and identify discrepancies prior to posting course information to Washburn transcript and for course work or substitutions. Review posted information for accuracy of all transcript information.

• Conduct research and work with faculty and staff to resolve issues and correct discrepancies for accuracy of the Washburn transcript and student record. Examine student records to determine what degrees requirements have been met.

• Work with faculty/staff to resolve outstanding questions for degree requirements. Develop a knowledge of existing Washburn degree programs to answer questions regarding academic policies around degree requirements.

• Responsible for significant amounts of data entry into multiple systems with few to no errors.

• Work with staff to obtain final departmental approval and awarding of degrees within the electronic system. Scan and index information relevant to the recording of degrees.

• In conjunction with other staff, develop a process for producing in-house diplomas and certificates. Perform necessary research prior to producing a diploma. Prepare diplomas for mailing/campus pick up. Work with appropriate staff to maintain appropriate signatures in the diploma software.

• Provide quality professional customer assistance to students, faculty, staff, etc.

• Perform office administrative support tasks. Scan and index documents.

• Cross-train with other staff in the department to learn other functions performed in the Registrar’s office to assist other areas as requested or appropriate.

• Perform additional job related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

• High school diploma, GED, or equivalent.
• Two years’ of experience providing administrative support.
• One year of data entry experience.
Preferred: An associate’s degree. One year of work experience in a university Registrar’s, Admissions, Financial Aid office, or student records system.

Knowledge, Skills & Abilities

• Ability to communicate effectively and make complex decisions following established policies and procedures.
• Proven ability to interact tactfully with customers to resolve issues. Capable of multitasking and performing varied and detailed functions effectively with attention to detail and accuracy.
Preferred: Understanding of college programs and degrees. Experience using a student information system such as Banner, PeopleSoft, or Jenzabar.
Demonstrated Experience using degree audit and/or transfer credit software such as Degree Works and TES, and experience producing diplomas using vendor-supplied or other in-house processes.
Ability to speak and understand Spanish.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority


Special Instructions to Applicant

We have two positions available and Washburn offers excellent benefits! To review the awesome benefits available to employees visit Washburn benefits .
The interview process may require the completion of skills assessments to determine proficiency in software and skills needed to perform the essential functions of the position. If additional testing is required, the information will be provided to candidates selected for interviews.

Advertised Pay

$13.50 per hour

Work Schedule

Regular Business Hours


Full Time

Average Hours per Week


Months per Year






EEO Statement

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number


Background Check Required?


Driving History Checked?


Drug Screen Required?


Anticipated Start Date


Position End Date (if temporary)

For earliest consideration apply by


Posting Close Date

Open Until Filled?


Quick Link for Direct Access to Posting
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma, GED or equivalent?
    • Yes
    • No
  2. * How many years of experience do you have providing administrative support?
    • 0-1 year
    • 2 years
    • 3 years
    • 4 years
  3. * How many years of data entry experience do you have?
    • None
    • Less than 1 year
    • 1 year
    • 2-3 years
    • 3-4 years
    • 4-5 years
    • More than 5 years
  4. * How many years of experience do you have working with university/college student records?
    • 1-2 years
    • 3-4 years
    • 5-6 years
    • 6-7 years
    • more than 8 years
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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