The Retail Specialist for the Ichabod Shops at Washburn University
and Washburn University Institute of Technology campuses provides
administrative support to the bookstore staff. In addition, the
position is responsible for accounting and data entry tasks
associated with the maintenance of financial records. As a member
of the Ichabod Shop team, the employee must maintain good rapport
and extend courteous, honest, and fair treatment to the public, the
University community, customers, and co-workers when working the
sales floor. (The Ichabod Shop represents the bookstores available
on the Washburn University and Washburn University Institute of
Essential Job Functions of Position
Count cash on hand and reconcile with cash in the safe, daily
sales, and daily buyback. Complete and submit daily cash reports to
the Director and the Director of Business and Auxiliary Services to
keep them informed of sales and their use in further analysis and
Complete forms and submit cash for deposit following University
processes and procedures.
Establish and maintain student charge accounts. Submit Student
Charge reports to the Business Office to assure in-store charges
are applied appropriately and timely to student accounts.
Track and maintain daily taxes and Departmental Charges for monthly
Complete and submit payment vouchers to Accounts Payable for
accurate and timely payments to vendors.
Work with vendors to assure Ichabod Shop accounts are in good
Assist the Director with tracking and maintaining Ichabod Shop
revenue and expense accounts to assure accurate financial
As assigned, share in opening/closing the Ichabod Shop, provide
evening and weekend coverage when needed. (This is usually only
once a week.)
Assist with year-end physical inventory counts.
Work with Management and Finance Office to submit any necessary
Participate in in-store vault audits.
Perform additional job-related duties as assigned or as
Non-Essential Job Functions of Position
When needed: assist with ringing up sales, provide
cross-departmental support, locate merchandise, and provide
information to provide exceptional customer service to customers
and exceed their sales/service expectations whenever possible. (The
need to work the sales floor is not daily.)
Assist with answering phone calls.
During downtimes: assist with updating position-related processes,
Pursue professional growth and development through research,
networking, conference workshop attendance and other
Education and Experience
High school diploma, GED, or equivalent. One year of experience in
any of the following areas individually or a combination of
experience from accounts payables, receivables, collections,
payroll, general accounting/bookkeeping. Six months retail
Knowledge, Skills & Abilities
Proven effective negotiation and communication skills. Cash
Licenses, Certifications & Registrations
Additional Requirements (e.g. Physical Demands)
Ability to move and maneuver materials weighing up to 50 pounds
periodically and up to 40 pounds regularly.
Campus Security Authority
Special Instructions to Applicant
13.00 per hour
Regular Business Hours, Monday - 8 am - 5 pm, Tuesday - 8 am - 5
pm, Wednesday - 8 am - 5 pm, Thursday - 8 am - 5 pm, Friday - 8 am
- 5 pm, Saturday - occasional, Other - occasional evenings, if
Average Hours per Week
Months per Year
Washburn is dedicated to providing a student-centered and teaching
focused academic environment and a curriculum that engages the
diversity of human experience across the globe. We seek candidates
who are committed to Washburn’s efforts to create a climate that
fosters the growth and development of a diverse student body, and
we encourage applications from members of groups that have been
historically underrepresented in higher education. Application
materials should clearly articulate how the candidate will
contribute to the University’s commitment to diversity and
inclusion through their teaching, research, and/or service.
Washburn University is an EOE . Washburn University provides equal
access to and opportunity in its programs, facilities, and
employment without regard to race, color, religion, age, national
origin, ancestry, disability, sex, sexual orientation, gender
identity, genetic information, veteran status, or marital or
Background Check Required?
Driving History Checked?
Drug Screen Required?
Anticipated Start Date
Position End Date (if temporary)
For earliest consideration apply by
Posting Close Date
Open Until Filled?
Quick Link for Direct Access to Posting
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- * Do you have a high school diploma, GED or equivalent?
- * Do you have experience working with Microsoft Office Excel?
- * Do you have cash handling experience?
- * Do you have at least 6 months of retail experience?
- Do you have any accounting or bookkeeping experience?
- Cover Letter