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Retail Specialist

Washburn University
Kansas, United States
Salary Not Specified
Posted date
Sep 20, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Auxiliary Services
Employment Type
Full Time
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Position Details

Position Title

Retail Specialist

Position Number


Position Summary

The Retail Specialist for the Ichabod Shops at Washburn University and Washburn University Institute of Technology campuses provides administrative support to the bookstore staff. In addition, the position is responsible for accounting and data entry tasks associated with the maintenance of financial records. As a member of the Ichabod Shop team, the employee must maintain good rapport and extend courteous, honest, and fair treatment to the public, the University community, customers, and co-workers when working the sales floor. (The Ichabod Shop represents the bookstores available on the Washburn University and Washburn University Institute of Technology campuses.)

Essential Job Functions of Position

Count cash on hand and reconcile with cash in the safe, daily sales, and daily buyback. Complete and submit daily cash reports to the Director and the Director of Business and Auxiliary Services to keep them informed of sales and their use in further analysis and reporting.

Complete forms and submit cash for deposit following University processes and procedures.

Establish and maintain student charge accounts. Submit Student Charge reports to the Business Office to assure in-store charges are applied appropriately and timely to student accounts.

Track and maintain daily taxes and Departmental Charges for monthly reconciliation.

Complete and submit payment vouchers to Accounts Payable for accurate and timely payments to vendors.

Work with vendors to assure Ichabod Shop accounts are in good standing.

Assist the Director with tracking and maintaining Ichabod Shop revenue and expense accounts to assure accurate financial records.

As assigned, share in opening/closing the Ichabod Shop, provide evening and weekend coverage when needed. (This is usually only once a week.)

Assist with year-end physical inventory counts.

Work with Management and Finance Office to submit any necessary year-end reports.

Participate in in-store vault audits.

Perform additional job-related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

When needed: assist with ringing up sales, provide cross-departmental support, locate merchandise, and provide information to provide exceptional customer service to customers and exceed their sales/service expectations whenever possible. (The need to work the sales floor is not daily.)

Assist with answering phone calls.

During downtimes: assist with updating position-related processes, if needed.

Pursue professional growth and development through research, networking, conference workshop attendance and other activities.

Education and Experience

High school diploma, GED, or equivalent. One year of experience in any of the following areas individually or a combination of experience from accounts payables, receivables, collections, payroll, general accounting/bookkeeping. Six months retail experience.

Knowledge, Skills & Abilities

Proven effective negotiation and communication skills. Cash handling experience.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Ability to move and maneuver materials weighing up to 50 pounds periodically and up to 40 pounds regularly.

Campus Security Authority


Special Instructions to Applicant

Advertised Pay

13.00 per hour

Work Schedule

Regular Business Hours, Monday - 8 am - 5 pm, Tuesday - 8 am - 5 pm, Wednesday - 8 am - 5 pm, Thursday - 8 am - 5 pm, Friday - 8 am - 5 pm, Saturday - occasional, Other - occasional evenings, if needed


Full Time

Average Hours per Week


Months per Year






EEO Statement

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number


Background Check Required?


Driving History Checked?


Drug Screen Required?


Anticipated Start Date


Position End Date (if temporary)

For earliest consideration apply by


Posting Close Date

Open Until Filled?


Quick Link for Direct Access to Posting
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma, GED or equivalent?
    • Yes
    • No
  2. * Do you have experience working with Microsoft Office Excel?
    • Yes
    • No
  3. * Do you have cash handling experience?
    • Yes
    • No
  4. * Do you have at least 6 months of retail experience?
    • Yes
    • No
  5. Do you have any accounting or bookkeeping experience?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Transcripts

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