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Administrative Support Assistant I/II - Academic

Auburn University
Alabama, United States
Salary Not Specified
Posted date
Sep 17, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Employment Level
Salary Band
Not specified
Employment Type
Full Time
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Position Details

Requisition Number


Home Org Name

Schl Fisheries Aquac Aquat Sci

Division Name

College of Agriculture

Position Title

Administrative Support Assistant I/II - Academic

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

The individual in this position provides administrative support to the Director, faculty, and staff of the School of Fisheries, Aquaculture, & Aquatic Sciences North Auburn E. W. Shell Fisheries Research Center.

Essential Functions

Duties include, but are not limited to the following:
Performs multiple duties which are a mix of administrative and clerical in nature, may include but not limited to data gathering, correspondence, filing, calendar management, database management and document preparation, answering phones, event scheduling, and ordering supplies.

Maintains the Fisheries center financial records including purchase orders, bids, inter-departmental billing, external billing and general accounting. Weekly banking duties and handling petty cash/checks. Reconciles banking, Purchasing cards, invoices, and billing discrepancies. Assist or lead special sale events and mid-week market sales. Operates Quickbooks for income and expenses on multiple accounts.

May provide budget tracking and monitoring, payroll processing, travel/expense voucher/procurement processing, and other financial and accounting procedures.

May provide budget tracking and monitoring, payroll processing, travel/expense voucher/procurement processing, and other financial and accounting procedures.

Inputs and coordinates work orders with Facilities Management. Directs building issues from numerous faculty, staff, and students in the many buildings at the Fisheries Center to the appropriate channels. May coordinate maintenance of equipment and fleet vehicles.

Serves as central communications facilitator and liaison between the Fisheries Center Director/Staff and faculty, students, other agencies and the public.

Prepares and composes correspondence, databases, documents, newsletters, reports and manuscripts.

May advise staff, clients, and outside agencies of standard policies and procedures.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

Level I requires no experience. Level I Salary Range: $18,400 - $30,600

Area of Experience

Experience in clerical and administrative support services

Requirements for Additional Job Levels

Level II requires a high school diploma or equivalent and 2 years of experience in clerical and administrative support services. Salary range: $20,300 -$33,800

Education Level

Indicated education is required; no substitutions allowed.

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team.

Minimum Technology Skills

Basic knowledge of standard office equipment and procedures.

Minimum License and Certifications

None Required.

Desired Qualifications

Desired qualifications include: knowledge and experience with Microsoft Word, Excel, PowerPoint, WordPerfect, Adobe, Access, e-mail, Internet, etc.; Familiarity with Auburn University administrative and financial policies, procedures and the AU Banner system.
Other desired skills are knowledge of various office equipment and ability to work with a diverse group of people.

Salary Grade


Salary Range

$18,400 - $33,800

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:


State position is located:


List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Please utilize the attachment feature of our online employment site and attach/upload a cover letter and resume.

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please provide how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

    (Open Ended Question)

  2. * Do you have a high school diploma or equivalent?
    • Yes
    • No

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