Officer of Administration
College of Education, HEDCO
Appointment Type and Duration:
Commensurate with experience.
Application Review Begins
September 30, 2021; position open until filled
Special Instructions to Applicants
Complete applications must include a cover letter, resume, and
contact information for three professional references.
The HEDCO Institute is a research and outreach unit within the
University of Oregon (UO) College of Education (COE), which aims to
close the gap between educational research and practice. The HEDCO
Institute's core mechanism for improving practice is through the
conduct of authoritative rapid evidence reviews and research
syntheses that meet the immediate decision-making demands of local,
state, and national school leaders. The work of the HEDCO Institute
is carried out by a team of faculty and staff who work
collaboratively with affiliated faculty at the UO and an external
advisory board comprised of research and policy partner
institutions, school leadership organizations, professional
societies, foundations, and business and industry partners. The
HEDCO Institute also provides research and outreach training and
experience to students from across the COE and the UO.
The HEDCO Institute is a central research and outreach unit in the
COE that operates within the Dean's Office. Functions of the HEDCO
Institute thus have an effect on the entire college as well as
external alumni, donors, and community partners.
The Executive Assistant (EA) is responsible for providing
high-level administrative and project management support for the
Executive Director of the HEDCO Institute. The position requires
the ability to anticipate problems, work independently with a high
level of accuracy, and exercise good judgment with regard to highly
sensitive/confidential issues. It is essential that the EA possess
excellent administrative and interpersonal skills as well as the
political acumen to work with a diverse and inclusive campus
community of faculty, staff, students, administrators, donors,
university offices, and external partners. The EA will actively
support the College's commitment to placing student access,
success, and experience at the center of the instructional,
research, and outreach missions of the HEDCO Institute.
This position coordinates the information and communication flow to
and from the Executive Director and effectively manages the
Executive Director's extensive meeting and travel schedule. The EA
maintains the Executive Director's calendar, coordinates
appointments, assists with and manages projects, assists with and
manages HR and personnel related issues, and collaborates with
others to plan events/functions. The EA prepares agendas and
collects materials for meetings, speeches, and conferences; and
takes notes and keeps records of proceedings as required.
This position reports to the HEDCO Institute Executive Director.
The EA must be willing to work occasional hours outside the
There is potential for this position to be fully or partially
- Bachelor's degree OR equivalent combination of skills,
experience, education, and training.
- Three years' experience providing confidential executive
support that includes experience managing a calendar for an
- Ability to prioritize tasks, work independently, manage
projects and initiatives, and solve problems.
- Ability to organize time-sensitive and complex work.
- Ability to produce professional correspondence and attractive
presentations, following outlined branding standards.
- Exceptional oral and written communication skills, including
the ability to write and speak on behalf of the HEDCO Institute
- Ability to interact professionally with all levels of the
University of Oregon community and its constituencies.
- Ability to work effectively with students, faculty, and staff
from a variety of diverse backgrounds in support of creating a
welcoming and inclusive environment.
- Proficient computer skills for word processing, spreadsheet,
database, and desktop publishing.
- Integrity in dealing with confidential information.
- Flexibility to shift directions quickly when priorities change
and deliver against tight deadlines.
- Experience in handling correspondence and travel for an
executive in a higher education setting.
- Experience with public relations in a large complex
- Experience providing human resources support.
- Experience with web design applications, Advance, and
FLSA Exempt: Yes
All offers of employment are contingent upon successful
completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/528207/executive-assistant