Mail and Warehouse Logistics Assistant

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Posted date
Sep 17, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Level
Administrative
Employment Type
Full Time


Mail and Warehouse Logistics Assistant

Job no: 528187
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Operations/Infrastructure

Department: Campus Services - Finance and Administration Shared Services
Classification: Warehouse Worker
Appointment Type and Duration: Regular, Ongoing
Salary: $13.73 - $17.90 per hour
FTE: 1.0

Review of Applications Begins
Posting closes October 7th, 2021

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application, including an online application and answers to the following supplemental questions:

1) What is your experience driving a van or large vehicle in an area of high pedestrian and bicycle density?

2) What is your experience in a warehouse operation performing receiving work?

Department Summary
Finance and Administration Shared Services (FASS) provides service within the VPFA portfolio specific to four business functions: finance and accounting, purchasing and logistics, human resources, and information technology. FASS is a unit within the Campus Services group in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.

The Mission of the Shared Services Purchasing and Logistics group is to execute contracts and procurements of goods and services using established requisition methods from our customers, providing cradle to grave follow-up and correspondence with our customers. We take care of all discrepancies, working with contactors and vendors to insure satisfaction, and become the office of record for all procurement transactions. We also act as a conduit to Central Purchasing and Contracts, for more complex projects. In addition FASS Purchasing and Logistics provides material management services, assisting with mail and material pickup and delivery throughout campus. Our goal is to provide superior customer service and create partnerships with our clients to ensure their needs are fulfilled to the highest standard.

The FASS unit provides administrative services for several departments within the VPFA portfolio including:

  • Campus Planning and Facilities Management: Campus Planning, Design and Construction, Facilities Services, Utilities and Energy, and the Office of Sustainability
  • Safety and Risk Services: UO Police Department, Emergency Management, Risk Management and Environmental Health and Safety, and Campus GIS
  • Campus Services: Transportation Services, Printing Services, Finance and Administration Shared Services, and Vivian Olum Child Development Center

    Position Summary
    The Mail and Warehouse Logistics Assistant in the Purchasing and Logistics unit will provide a variety of important functions within the unit including, but not limited to, pick-up and delivery of mail, parcels, and materials to campus departments, receiving and sorting of mail and materials, stocking warehouse shelves, processing warehouse sales for customers, counting physical inventory, and processing packages and metered mail.

    A portion of this position is similar to that of a US Mail Carrier or UPS or FedEx package delivery agent. When performing this portion, the person operates a variety of vehicles, including trucks, forklifts, vans and hand-trucks and must be able think quickly and deal with unusual situations or conditions. At times, material handled is of a confidential nature and the person must understand this completely. Must be able to obtain a valid University of Oregon motor vehicle driving permit and become certified to operate a forklift. Interactions occur daily with the campus community and external vendors in the course of performing work and responding to issues. This position works as a member of a team while frequently performing tasks independently. Decisions may be made about the best method, personnel and materials necessary to perform a particular task or to maintain required service levels. They may also include setting priorities, assessing customer needs and responding to those needs in a timely and efficient manner while upholding the standards of Finance and Administration Shared Services.

    This position reports to the Purchasing and Logistics Manager. Work is reviewed annually. The purpose of review is to assess performance, discuss professional development, and to provide feedback for performance improvement.

    This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

    It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver's license throughout employment in this position.

    Minimum Requirements
  • One year experience driving a van or large vehicle in an area of high pedestrian and bicycle density; AND
  • One year experience in a warehouse operation performing receiving work; AND
  • Customer service experience.

    Professional Competencies
  • Perform duties in a way that advances and supports the mission of the department and university.
  • Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
  • Take initiative, looking for what needs to be done and doing it.
  • Pay close attention to detail.
  • Maintain a safe and safety-conscious workplace.
  • Maintain a respectful workplace and model and positive and proactive attitude.
  • Model the highest ethical standards.
  • Ability to provide excellent customer service, and maintain good relationships with clients and vendors.
  • Proficiency navigating common computer programs and the internet.

    Preferred Qualifications
  • Experience with mail or package sorting, distribution, and/or delivery
  • Experience or training providing knowledge of inventory systems, transportation agencies and shipping methods.
  • Experience with metering mail and processing FedEx and UPS shipping.
  • Experience operating computerized equipment and diagnosing problems.
  • Experience with all mail classes including standard, non-profit, and periodicals.
  • Experience providing customer service to the public.
  • Experience with mail or package sorting, distribution, and/or delivery
  • Experience or training providing knowledge of inventory systems, transportation agencies and shipping methods.
  • Experience with metering mail and processing FedEx and UPS shipping.
  • Experience operating computerized equipment and diagnosing problems.
  • Experience with all mail classes including standard, non-profit, and periodicals.
  • Experience providing customer service to the public.
  • Experience using Microsoft products, including: Word, Outlook, Excel, and PowerPoint.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/528187/mail-and-warehouse-logistics-assistant

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