Human Resources Assistant
$63,339.07 - $103,172.63 Annually
9/30/2021 11:59 PM Pacific
Human Resource Services
Under the direction of the Dean, Human Resource Services/Legal
Affairs, the Human Resource Assistant performs a variety of
technical and confidential duties related to the day-to-day
functioning of the department. The focus of this position will be
processing new and returning miscellaneous employees, maintaining
transcripts, fingerprints, and T.B. testing records; preparing
employee history sheets for payroll processing, and coordinating
the finalization of all employee new hire documents; will also
participate in classified and faculty recruitments.
College of the Sequoias Community College District serves a
diverse community of learners and is a designated Hispanic Serving
Institution. COS provides a wide range of opportunities in
transfer, general education, career and technical programs for our
students. We are dedicated to recruiting employees who are
committed to helping a diverse population of students achieve their
educational goals. We seek candidates who exhibit an understanding
and commitment to the community college mission, and who have a
passion for student success.
Job duties of the Human Resource Assistant may include:
Minimum Qualifications (Education
- Perform a variety of technical and confidential duties related
to the administration and processing of District employees.
- Maintain District personnel files for District employees; post
and maintain records such as immunizations.
- Notify job candidates of examination/interview schedules;
notify job candidates of test results and selection/non-selection
decision; prepare initial placement of adjunct faculty members on
the salary schedule.
- Assure applicants and employees complete required documentation
for consideration for employment and for current and continued
employment; update employee data in District files and in the
District's integrated computer system.
- Orient new employees to the District's benefits package
options, supply employees with enrollment forms and brochures;
orient new employees to the District campus, staff and
- Prepare and maintain a variety of files and records pertaining
to assigned area.
- Prepare a variety of personnel related reports utilizing
databases and manual records.
- Receive visitors, answer phones; route calls to appropriate
person or department; answer questions and provide information
regarding personnel policies and procedures; schedule appointments
- Answer a variety of questions related to District personnel,
policies and procedures; respond to requests for employment
verification; input personnel-related data.
- Operate a variety of office equipment, including a computer,
printer, calculator and copier.
- Assist in the preparation of documents for the advertising,
interviewing and selection of employees; assist in the preparation
of position announcements and interview questions.
- Make and implement decisions regarding document imaging for the
- Scan and import documents into a document imaging software
- View and manipulate documents within the imaging software
- Find and retrieve documents utilizing complex search tools
within the document imaging software program.
- Organize and maintain BDMS documents utilizing tools such as
database volumes and browser folders.
- Print, fax and export documents from the BDMS database.
- Set up and maintain a security system for the BDMS database to
safeguard against loss of/or corruption of the database.
- Maintain a WEB site for the Human Resource Services
- Utilize the District's integrated software in performing the
required duties of the position.
- Perform related duties as assigned.
Any combination equivalent to:
Licenses and Other Requirements:
- Associate Degree in related field and five years of highly
responsible office experience.
- Valid California's driver's license
- An incumbent must be insurable at the "standard rate" by the
employer's insurance carrier at all times while employed in this
classification by the College of the Sequoias Community College
- Human resources office environment.
- Constant interruptions.
Knowledge and Abilities
- Ability to hear and speak to communicate with
- Ability to see to read documents.
- Ability to sit and stand for extended period of time.
- Ability to reach in all directions.
- Dexterity of hands and fingers to operate a computer and office
- Ability to lift moderately heavy objects such as boxes of
- Ability to walk across campus to complete work
The hiring committee is seeking evidence of the following:
- Methods, practices, terminology and procedures used in human
resources and personnel administration.
- District organization, operations, policies and
- Recruitment and placement of academic or classified
- Applicable sections of State Education Code and other
- State and federal laws, codes and regulations concerning human
- Correct English usage, grammar, spelling, punctuation and
- Oral and written communication skills
- Interpersonal and telephone skills using tact, patience and
courtesy and etiquette.
- Record-keeping techniques.
- Computer software (word processing, spreadsheets,
- Document imaging software and scanning devices.
- Optical Character Recognition characters
- Modern office practices, procedures and equipment
- Perform a variety of tasks using word processing, spreadsheet
and database software.
- Perform a variety of technical and confidential duties related
to the day-to-day functioning of the department, including
recruitment, selection, employment, orientation, benefits, salary
and document imaging.
- Prepare and maintain records and reports for academic and
- Assure compliance with District, County, State and federal
regulations and guidelines concerning human resource
- Learn, interpret, apply and explain rules, regulations,
policies and procedures.
- Develop and maintain confidential personnel records.
- Provide information and assistance to employees, supervisors
- Update and maintain a variety of files and records.
- Operate a variety of office equipment including a computer
- Distribute, screen and evaluate employment applications.
- Establish and maintain cooperative and effective working
relationships with all levels of the campus community.
- Meet schedules and time lines.
- Operate and maintain document imaging software program.
To be considered for this position, applicants must submit:
Recruitment Analyst: Norma Chavez email@example.com
College of the Sequoias does not sponsor H-1B Visas
To apply, visit https://www.governmentjobs.com/careers/cos/jobs/3235403/human-resources-assistant
COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL
OPPORTUNITY EMPLOYER: The College of the Sequoias Community College
District is committed to the principles of equal employment
opportunity. It is the District's policy to ensure that all
qualified applicants for employment and employees have full and
equal access to employment opportunity and are not subject to
discrimination in any program or activity of the District on the
basis of ethnic group identification, race, gender, color,
language, accent, citizenship status, ancestry national origin,
age, sex, religion, sexual orientation, transgender, parental
status, marital status, veteran status, physical or mental
disability or medical condition, or on the basis of these perceived
- An online job application.
- Letter of interest which addresses how the applicant's
experience and/or education enables him/her to be able to perform
the job duties.
- Unofficial copies of transcripts of all college/university
work. Official transcripts required upon employment.