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Human Resources Assistant

College of the Sequoias
California, United States
Salary Not specified
Posted date
Sep 17, 2021

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Position Type
Faculty Positions, Business & Management, Other Business & Management
Employment Level
Salary Band
Not specified
Employment Type
Full Time
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Human Resources Assistant

Salary: $63,339.07 - $103,172.63 Annually
Job Type:
Job Number: 6010-CN-09/21
Closing: 9/30/2021 11:59 PM Pacific
Location: Visalia, CA
Department: Human Resource Services

General Description
Under the direction of the Dean, Human Resource Services/Legal Affairs, the Human Resource Assistant performs a variety of technical and confidential duties related to the day-to-day functioning of the department. The focus of this position will be processing new and returning miscellaneous employees, maintaining transcripts, fingerprints, and T.B. testing records; preparing employee history sheets for payroll processing, and coordinating the finalization of all employee new hire documents; will also participate in classified and faculty recruitments.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties
Job duties of the Human Resource Assistant may include:
  • Perform a variety of technical and confidential duties related to the administration and processing of District employees.
  • Maintain District personnel files for District employees; post and maintain records such as immunizations.
  • Notify job candidates of examination/interview schedules; notify job candidates of test results and selection/non-selection decision; prepare initial placement of adjunct faculty members on the salary schedule.
  • Assure applicants and employees complete required documentation for consideration for employment and for current and continued employment; update employee data in District files and in the District's integrated computer system.
  • Orient new employees to the District's benefits package options, supply employees with enrollment forms and brochures; orient new employees to the District campus, staff and policies.
  • Prepare and maintain a variety of files and records pertaining to assigned area.
  • Prepare a variety of personnel related reports utilizing databases and manual records.
  • Receive visitors, answer phones; route calls to appropriate person or department; answer questions and provide information regarding personnel policies and procedures; schedule appointments as needed.
  • Answer a variety of questions related to District personnel, policies and procedures; respond to requests for employment verification; input personnel-related data.
  • Operate a variety of office equipment, including a computer, printer, calculator and copier.
  • Assist in the preparation of documents for the advertising, interviewing and selection of employees; assist in the preparation of position announcements and interview questions.
  • Make and implement decisions regarding document imaging for the department.
  • Scan and import documents into a document imaging software program.
  • View and manipulate documents within the imaging software program.
  • Find and retrieve documents utilizing complex search tools within the document imaging software program.
  • Organize and maintain BDMS documents utilizing tools such as database volumes and browser folders.
  • Print, fax and export documents from the BDMS database.
  • Set up and maintain a security system for the BDMS database to safeguard against loss of/or corruption of the database.
  • Maintain a WEB site for the Human Resource Services Department.
  • Utilize the District's integrated software in performing the required duties of the position.
  • Perform related duties as assigned.

Minimum Qualifications (Education & Experience):

Any combination equivalent to:
  • Associate Degree in related field and five years of highly responsible office experience.

Licenses and Other Requirements:
  • Valid California's driver's license
  • An incumbent must be insurable at the "standard rate" by the employer's insurance carrier at all times while employed in this classification by the College of the Sequoias Community College District.

Working Conditions:
  • Human resources office environment.
  • Constant interruptions.

Physical Abilities:
  • Ability to hear and speak to communicate with students/employees/public.
  • Ability to see to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Dexterity of hands and fingers to operate a computer and office equipment.
  • Ability to lift moderately heavy objects such as boxes of employment files.
  • Ability to walk across campus to complete work assignments.

Knowledge and Abilities
The hiring committee is seeking evidence of the following:

Knowledge of:
  • Methods, practices, terminology and procedures used in human resources and personnel administration.
  • District organization, operations, policies and objectives.
  • Recruitment and placement of academic or classified employees.
  • Applicable sections of State Education Code and other applicable laws.
  • State and federal laws, codes and regulations concerning human resources administration.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills
  • Interpersonal and telephone skills using tact, patience and courtesy and etiquette.
  • Record-keeping techniques.
  • Computer software (word processing, spreadsheets, database)
  • Document imaging software and scanning devices.
  • Optical Character Recognition characters
  • Modern office practices, procedures and equipment

Ability to:
  • Perform a variety of tasks using word processing, spreadsheet and database software.
  • Perform a variety of technical and confidential duties related to the day-to-day functioning of the department, including recruitment, selection, employment, orientation, benefits, salary and document imaging.
  • Prepare and maintain records and reports for academic and classified employees.
  • Assure compliance with District, County, State and federal regulations and guidelines concerning human resource administration.
  • Learn, interpret, apply and explain rules, regulations, policies and procedures.
  • Develop and maintain confidential personnel records.
  • Provide information and assistance to employees, supervisors and administrators.
  • Update and maintain a variety of files and records.
  • Operate a variety of office equipment including a computer terminal.
  • Distribute, screen and evaluate employment applications.
  • Establish and maintain cooperative and effective working relationships with all levels of the campus community.
  • Meet schedules and time lines.
  • Operate and maintain document imaging software program.

Application Procedure
To be considered for this position, applicants must submit:
  • An online job application.
  • Letter of interest which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
  • Resume
  • Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.

Recruitment Analyst: Norma Chavez

College of the Sequoias does not sponsor H-1B Visas

To apply, visit

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

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