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Executive Administrative Assistant Office of External Affairs and Senior Counsel to the President

Employer
Hudson County Community College
Location
New Jersey, United States
Salary
Competitive Salary
Posted date
Sep 17, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Hudson County Community College 

Position Vacancy Notice

 

Executive Administrative Assistant

Office of External Affairs and Senior Counsel to the President

 

Posting date: September 17, 2021

 

College Overview

Hudson County Community College (HCCC) is an award-winning, comprehensive urban college serving one of the most historic and ethnically diverse areas of the United States. HCCC students were born in 119 countries and speak 29 different languages. The diversity and the multitude of our community’s cultures, life experiences, skills and aspirations, are the very values and traits that empower us to be productive and caring members of our society.

 

HCCC embodies an unwavering commitment to student success and an intentional focus on diversity, equity, and inclusion. In 2019, the President’s Advisory Council on Diversity, Equity, and Inclusion (PACDEI) was instituted to develop new levels of understanding and access and advance the College’s commitment to transparency and inclusion. We are proud of the differences we share, which are the foundation for the life changing and transformational education we offer and the social mobility we provide to the communities we serve.

 

HCCC has three campuses located just minutes from Manhattan: the Journal Square campus in Jersey City and North Hudson Campus in Union City are adjacent to vital transportation hubs; the Secaucus Center has abundant parking. Fully accredited by the Middle States Commission on Higher Education, the College offers courses and classes in a wide variety of disciplines to the people and businesses of Hudson County, one of the most ethnically diverse areas of the United States. The College was recently recognized with the 2021 Association of Community College Trustees (ACCT) Northeast Regional Equity Award, and the 2021 Insight Into Diversity Higher Education Excellence in Diversity Award. In 2016 the Gabert Library was one of three academic libraries in the United States to receive the Excellence in Academic Libraries Award from the Association of College and Research Libraries (ACRL), and in 2019 the HCCC Tutoring Center received the Frank L. Christ Outstanding Learning Center Award for Two-Year Institutions. In 2019, the College joined Achieving the Dream, a network of high achieving community colleges, part of its expanding effort toward continuous improvement in student success.

 

HCCC has partnerships with every major four-year college and university in the greater New Jersey-New York area and beyond, accommodating seamless transfer of credits for further undergraduate and graduate education. Hudson County Community College is proud of its culture of care and invites applications from those wishing to join a community dedicated to promoting student success in all forms.

 

 

Position Summary

 

Provides advanced administrative support to the Vice President of External Affairs and Senior

Counsel to the President. Operates independently in prioritizing own workload and determining

how best to accomplish work objectives. Is proactive in identifying, following through, and

resolving various issues. Participates in special projects as required.

 

Essential Responsibilities

 

The Executive Administrative Assistant provides advanced administrative support for

answering, screening, and responding to inquiries on behalf the Vice President and other office

staff; drafting, typing, proofreading, and editing basic to complex documents; creating and

maintaining confidential and sensitive files and records; opening, distributing, and

independently and proactively responding to correspondence; maintaining inventory and

ordering supplies; reviewing invoices and resolving discrepancies; and other duties as assigned.

Speaks and acts on behalf of those supported regarding a variety of issues and topics that may

cross College Divisions. Interfaces directly with external contacts in a liaison capacity on behalf

of those supported. May participate in specials projects, proactively tracking status of work in

progress. May independently gather, summarize, and analyze data and prepare various reports

on behalf of those supported and as requested by others. Maintains calendar for those

supported, scheduling and recording appointments as requested. May arrange travel plans on

behalf of those supported. Working closely with the Vice President, manages Government

Scholarship application process; assists with review, award and disbursement of scholarship

funding. Maintains scholarship recipient list, serves as a liaison between the College and students.

 

Position Requirements

 

  • At least two years of administrative assistant experience in a college setting, with a

thorough working knowledge of office routines and procedures. Community College

experience is strongly preferred.

 

  • Bachelor’s Degree preferred, Associate’s Degree required. Bilingual (Spanish/English or Arabic/English) is highly desirable.

 

  • Strong interpersonal skills. Ability to interface with the College community and public in

a courteous, customer-friendly manner, and to effectively communicate and interact

with students, faculty, and staff on a daily basis. Experience working with a culturally

diverse college population is highly desirable.

 

Review of applications to begin immediately.

 

Applications

For full consideration please send resume, cover letter, salary expectations, and a list of three professional references to resumes@hccc.edu.

 

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

 

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