DIRECTOR – GRANT ADMINISTRATION
HISPANIC SERVING INSTITUTIONS - STEM
MALCOLM X COLLEGE
City Colleges of Chicago (CCC), the largest community college
system in Illinois, is made up of seven colleges and five satellite
sites, providing more than 70,000 students each year access to
quality, affordable education. Malcolm X College (MXC) was awarded
a five-year grant from the Department of Education through its
Hispanic-Serving Institutions - Science, Technology, Engineering,
and Mathematics (HSI - STEM) and Articulation program. MXC’s
initiative, “Mathematics, Engineering, Technology, Apoyo, and
Science (METAS),” is designed to increase the number of Hispanic
and low-income students attaining a STEM degree and transferring to
a four-year institution.
The Director of the HSI Grant is responsible for the
implementation, reporting and close-out of the Hispanic Serving
Institutions grant. The Director is primarily responsible for the
implementation stage of the grant’s lifecycle, working with key
stakeholders and grant funded staff to successfully achieve the
grant’s objectives, deliver the desired outcomes, and meet the
administrative, financial and programmatic reporting requirements
of the grant award.
The Director ensures the successful development and execution of a
cohort model in which 150 students annually enroll as Associate of
Science students, participate in unique programming, and access the
support they need to graduate and transfer in two years. The
Director strengthens partnerships with four-year institutions,
oversee professional development programming for faculty and staff,
and lead cohort-specific activities around research and career
- Manages the post-award phase of the grant’s lifecycle,
implementing work plans to execute the activities and expend the
funds of the project in accordance with the terms and conditions of
the grant award. May write the grant continuation or renewal at the
end of the current grant.
- Advises college administrators and key stakeholders on
project’s grant objectives; scope of work and established budget;
staff responsible for key tasks and activities; and the timeline
for activities/process objectives to be completed.
- Directs day to day operations to ensure grant deliverables and
outcomes are met, and that work is completed within the established
budget and in compliance with reporting requirements, regulations,
and CCC’s policies and procedures.
- Participates in the hiring and selection of project personnel
including contractual staff as budgeted within a project
- Establishes work standards and expectations and monitors staff
- Manages the grant’s budget, ensuring budget is properly loaded
and fund accounts set-up. Monitors and approves budget expenditures
to ensure purchases are appropriate and in compliance with grant
- Oversees the procurement process for the selection of vendors
and service providers and the purchase of equipment and supplies,
as applicable to the grant; ensures costs are allocated to
appropriate grant fund accounts and purchases adhere to CCC’s
procurement policies and procedures.
- Monitors project’s progress in meeting activities/process
objectives to ensure compliance with established timeline. Oversees
the implementation of data gathering and reporting structures to
effectively evaluate project’s performance and success.
- Prepares and submits timely programmatic progress and financial
reports in compliance with grant requirements. Submits
documentation required for closeout of grant; participates in audit
activities, as appropriate.
- Bachelor’s degree in Public Administration, Education, or a
related field from an accredited college or university
- Master’s degree from an accredited college or university
- Minimum four years experience in grant administration and/or
- Must be Skilled at managing budget, allocating resources, and
tracking spend down in compliance of a grant
- Experience managing projects across multiple stakeholders
- Experience working in a higher education environment
- Experience managing large-scale programs
- Experience in project or program management, preferably in
higher education, or a nonprofit organization or the public
- Demonstrated knowledge and experience implementing projects in
a complex organization with many different stakeholders, with
differing perspectives, assets, and challenges
- Consideration will be given to candidates with an equivalent
combination of training and experience
- Excellent interpersonal, oral and written communication
- Excellent organizational skills Strong project management
- Strong problem-solving and analytical skills
- Ability to work within a culturally diverse environment
- Ability to cultivate and maintain strategic partnerships with
- Ability to work well with employees at all levels of the
organization, including internal and external customers.
- Ability to handle all situations with tact, persuasiveness, and
- Ability to meet deadlines in a timely manner
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
When applying, please attach your unofficial transcripts.
: Excellent health benefits at a low cost;
Investment plans 403(b) & 457(b); SURS Retirement Plan;
Generous vacation, holidays, personal and sick days; Tuition
Reimbursement. For a more detailed overview of benefits please
visit our benefits page.
For the second time in three years, Malcolm X College was selected
as a Promising Places to Work in Community Colleges award winner!
The award is given by the National Institute for Staff and
Organizational Development (NISOD), a membership organization
committed to promoting and celebrating excellence in teaching and
leadership at community and technical colleges, and Diverse: Issues
in Higher Education, a leading academic publication. MXC was
recognized for its best-in-class student and staff recruitment and
retention practices, inclusive learning and working environments,
and meaningful community service and engagement
Chicago residency is required for all full-time employees within
6 months of hire.
We are an equal opportunity and affirmative action
Thank you for your interest in City Colleges of