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Director - Grant Administration - Hispanic Serving Institutions - Grant Funded

City Colleges of Chicago
Illinois, United States
Salary Not Specified
Posted date
Sep 17, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Executive, Executive Directors, Other Executive
Salary Band
Not specified
Employment Type
Full Time
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City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to quality, affordable education. Malcolm X College (MXC) was awarded a five-year grant from the Department of Education through its Hispanic-Serving Institutions - Science, Technology, Engineering, and Mathematics (HSI - STEM) and Articulation program. MXC’s initiative, “Mathematics, Engineering, Technology, Apoyo, and Science (METAS),” is designed to increase the number of Hispanic and low-income students attaining a STEM degree and transferring to a four-year institution.

The Director of the HSI Grant is responsible for the implementation, reporting and close-out of the Hispanic Serving Institutions grant. The Director is primarily responsible for the implementation stage of the grant’s lifecycle, working with key stakeholders and grant funded staff to successfully achieve the grant’s objectives, deliver the desired outcomes, and meet the administrative, financial and programmatic reporting requirements of the grant award.

The Director ensures the successful development and execution of a cohort model in which 150 students annually enroll as Associate of Science students, participate in unique programming, and access the support they need to graduate and transfer in two years. The Director strengthens partnerships with four-year institutions, oversee professional development programming for faculty and staff, and lead cohort-specific activities around research and career exploration.


  • Manages the post-award phase of the grant’s lifecycle, implementing work plans to execute the activities and expend the funds of the project in accordance with the terms and conditions of the grant award. May write the grant continuation or renewal at the end of the current grant.
  • Advises college administrators and key stakeholders on project’s grant objectives; scope of work and established budget; staff responsible for key tasks and activities; and the timeline for activities/process objectives to be completed.
  • Directs day to day operations to ensure grant deliverables and outcomes are met, and that work is completed within the established budget and in compliance with reporting requirements, regulations, and CCC’s policies and procedures.
  • Participates in the hiring and selection of project personnel including contractual staff as budgeted within a project grant.
  • Establishes work standards and expectations and monitors staff performance.
  • Manages the grant’s budget, ensuring budget is properly loaded and fund accounts set-up. Monitors and approves budget expenditures to ensure purchases are appropriate and in compliance with grant requirements.
  • Oversees the procurement process for the selection of vendors and service providers and the purchase of equipment and supplies, as applicable to the grant; ensures costs are allocated to appropriate grant fund accounts and purchases adhere to CCC’s procurement policies and procedures.
  • Monitors project’s progress in meeting activities/process objectives to ensure compliance with established timeline. Oversees the implementation of data gathering and reporting structures to effectively evaluate project’s performance and success.
  • Prepares and submits timely programmatic progress and financial reports in compliance with grant requirements. Submits documentation required for closeout of grant; participates in audit activities, as appropriate.


  • Bachelor’s degree in Public Administration, Education, or a related field from an accredited college or university
  • Master’s degree from an accredited college or university preferred
  • Minimum four years experience in grant administration and/or project management
  • Must be Skilled at managing budget, allocating resources, and tracking spend down in compliance of a grant
  • Experience managing projects across multiple stakeholders
  • Experience working in a higher education environment desirable
  • Experience managing large-scale programs
  • Experience in project or program management, preferably in higher education, or a nonprofit organization or the public sector
  • Demonstrated knowledge and experience implementing projects in a complex organization with many different stakeholders, with differing perspectives, assets, and challenges
  • Consideration will be given to candidates with an equivalent combination of training and experience
  • Excellent interpersonal, oral and written communication skills
  • Excellent organizational skills Strong project management skills
  • Strong problem-solving and analytical skills
  • Ability to work within a culturally diverse environment
  • Ability to cultivate and maintain strategic partnerships with key stakeholders
  • Ability to work well with employees at all levels of the organization, including internal and external customers.
  • Ability to handle all situations with tact, persuasiveness, and diplomacy.
  • Ability to meet deadlines in a timely manner
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).

When applying, please attach your unofficial transcripts.

WE OFFER : Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.

For the second time in three years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!

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