Administrative Assistant for the Shaheen College of Arts and Sciences

University of Indianapolis
Indiana, United States
Salary Not Specified
Posted date
Sep 17, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Deans
Employment Level
Employment Type
Full Time

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres, just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve, and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.


The Administrative Assistant for the Shaheen College of Arts and Sciences serves as the first contact for students, faculty, staff and visitors. Responsible for managing the department’s office and needs of the chair to include scheduling management, organizing meetings, interacting with other administrative units on campus and arranging special events. The administrative assistant will also assist the faculty members with general administrative duties, which may include mail, copying, distribution, make-up assessments, office supply ordering and inventory. During the summer, the administrative assistant may serve the dean's office.


  • Manages schedules for those in the Dean's Office, scheduling appointments and activities for the Deans while coordinating schedules of other participants.
  • Arrange flight and hotel accommodations for the Dean and occasionally for guest lecturers and new faculty interviews.
  • Manages finances for the College to include: processing payroll requests, travel vouchers, disbursement vouchers, and credit card reports; recording and monitoring expenses; managing to departmental budgets; and maintaining a database of funding requests.
  • Greet high volume of faculty, staff and students who come in to contact with the SCAS office, whether by personal contact, phone or email.
  • Manages office responsibilities to include: supporting College committees, managing needed spreadsheets, scheduling meetings, managing office needs, and maintaining files.
  • Communicates effectively in-person, over the telephone, and in writing with College and University leadership, occasionally about confidential information.
  • Supports the needs of specific departments within the College.


  • At least two (2) years experience as an administrative assistant or in a similar position is required.
  • Proven experience to create and maintain large and complex MS Excel spreadsheets and MS Word documents is required.
  • High school diploma required


  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Free Parking
  • Tuition Discount

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