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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 16, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Job no: 241351-TE
Work type: Partial Remote, Temporary
Location: Madison
Categories: Academic Advising, Student Services/Support, Office & Administrative Support

Position Summary:

The Undergraduate Admissions Administrative Support position is part of the Operations Team in the Office of Admissions and Recruitment. The Administrative Support role provides critical support throughout the admissions cycle working in a high volume, deadline driven environment.

This position is a document processing and data entry role that requires excellent attention to detail, organizational and communication skills. Ability to perform highly repetitive tasks with accuracy and efficiency is critical. The incumbent is expected to exercise significant amounts of independent initiative and judgment, as well as a strong administrative, problem solving and analytic ability. Experience working effectively in both an independent and team setting is required.

Experience with Excel, SIS (Student Information System) and ImageNow is preferred. Experience with managing data in multiple technology environments is also preferred.

Familiarity with international and domestic educational documents a plus.

This position will be used to fill multiple vacancies.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required.

Minimum Years and Type of Relevant Work Experience:

1. Knowledge and understanding of the use of personal computer software (Word, Excel, Access).
2. Knowledge and understanding of internet applications and e-mail system.
3. Knowledge of SIS (Student Information System) preferred.
4. Knowledge of scanning systems (ImageNow) preferred.
5. Strong oral, written and interpersonal skills.
6. Strong organizational skills and attention to detail.
7. Ability to meet and deal effectively with people and maintain an effective working relationship with staff.
8. Strong administrative, problem-solving and analytical skills.
9. Ability to work with diverse populations.
10. Ability to work independently exercising judgment, taking initiative and seeking improvements and solutions to problems.
11. Excellent keyboard skills with high percentage of accuracy.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment and must be able to sustain eligibility, without sponsorship, throughout the duration of their employment.



Work Schedule:

Monday through Friday, 7:45 a.m. - 4:30 p.m. with some flexibility. This position is 50% to 75% time, with a maximum of 29 hours/week. The Administrative Support position is expected to begin in September and end in late February. The actual start date will be determined at the time of hire. Actual end date will be determined by the supervisor and may extend through June 2022. This is a Madison based position with the option to be remote. This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Terminal, 8 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Minimum $15.25 HOURLY
Depending on Qualifications

Instructions to Applicants:

This position may be used to fill multiple vacancies. To apply for this position, please click .

Please submit ONE document in PDF format. The document should contain the following:
1) a letter of interest which highlights work experience
2) a resume
3) contact information for three references (references will not be contacted without advance notice)

Applications must be received by the application deadline for ensured consideration. Failure to submit complete application materials may result in ineligibility for this position. A criminal background check and sexual harassment/sexual violence questions will be conducted on all finalists.


Heidi Updegrove
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Temporary Employment

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 16 2021 Central Daylight Time
Applications Close: Oct 1 2021 11:55 PM Central Daylight Time

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