Managing Administrative Assistant in IRT
- Employer
- Rowan University
- Location
- New Jersey, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 16, 2021
View more
- Position Type
- Faculty Positions, Business & Management, Business Administration, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Executive, Other Executive
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Summary:
The Office of the Senior Vice President and Chief Information Officer (CIO) has a vacant Managing Administrative Assistant position within Information Resources & Technology (IRT). IRT is seeking an individual with strong communication, organization and management skills who has the ability to collaborate with a dynamic team. The Managing Administrative Assistant will be responsible for coordinating all managerial and administrative aspects of the Office of the CIO. This individual must be able to quickly learn new technologies and fill a leadership role in IRT, as well as exercise professional and discretionary judgment while maintaining the confidentiality of sensitive material.
Responsibilities:
- Scheduling and maintaining the CIO’s calendar
- Monitor incoming mail, texts and telephone calls to ensure issues are dealt with in timely & efficient manner and greet visitors on campus
- Function as the primary liaison between the Office of the CIO and other campus constituents
- Monitor the signing processes and maintain appropriate records of initiatives pertinent to services provided and/or purchased by IRT
- Oversee and supervise the administrative support team within IRT, including employee reviews, scheduling and the assigning and assessing of work
- Create, organize and maintain records and files as needed
- Make administrative preparations for the CIO and IRT managerial meetings, including arranging locations, invitations and catering services when needed
- Coordinate travel arrangements as necessary
- Fulfill Departmental Time Keeper (DTK) responsibilities for IRT, including ensuring Web Time Entry (WTE) timely submissions
- Process and maintain records of managerial memberships and subscriptions
- Manage IRT employee leave requests
- Manage purchasing of Office of the CIO supplies and IRT’s stationery & business cards
- Produce ad-hoc reports upon request from various administrative support systems, including cellular, fax and other telephony-related systems
- Prepare budget transfers, credit card requests, expense reports, etc., as needed
- Supervise student employees from hiring to time keeping and task management
- Comply with all University and divisional policies and procedures
- Other duties as assigned
Education
Bachelor’s Degree or equivalent position related experience is preferred.
Experience
A minimum of three (3) years of administrative experience including responsibility for office management is required.
Strong background and knowledge of accounting and finance procedures and standards, preferably with Banner application
The successful candidate will be professional, dependable, efficient and a team player capable of taking initiative & working unsupervised. IRT is looking for a multi-tasker with integrity, excellent communication skills and a practical knowledge of office administration in a professional environment and policies and procedure application, as well as demonstrated organization and administrative skills and proficiency in Google Docs and the Microsoft Office Suite, including Outlook, Word and Excel.
Advertised: Sep 16 2021 Eastern Daylight Time
Applications close: Sep 30 2021 11:55 PM Eastern Daylight Time
Company
Since its founding in 1923, Rowan University has evolved from a teacher preparation college to a public research institution ranked among the top 100 in the nation by U.S. News & World Report. Today, Rowan University offers bachelor through doctoral degrees and professional certificates in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden, Stratford, and Sewell, and on the campuses of partner community colleges.
Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitme
Rowan University will become a new model for higher education by being inclusive, agile, and responsive, offering diverse scholarly and creative educational experiences, pathways, environments, and services to meet the needs of all students; maintaining agility by strategically delivering organizational capacity across the institution; and responding to emerging demands and opportunities regionally and nationally.nt to high-quality, affordable education; and the development of public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan is the nation’s third fastest-growing public research university, as reported by The Chronicle of Higher Education.
As a leading employer in southern New Jersey with over 3,500 employees, Rowan offers comprehensive and competitive employment.
A dynamic institution in the midst of unprecedented growth, Rowan offers faculty small classes, strong academic programs and ample research and leadership opportunities.
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