Office Professional IV
Office Professional IV
Special Instructions to Applicants:
A complete UCM electronic application of employment, cover letter
and resume required.
Incomplete applications will not be considered.
Review of applicants for this position will begin immediately and
continue until the position is filled.
NOTE : A background check is required for the selected candidate of
this position and any job offer is contingent on the results of
The University of Central Missouri is an Equal Opportunity Employer
and specifically invites applications from women, minorities,
veteran status and people with disabilities.
Monday – Friday 8:00 a.m. – 5:00 p.m.
Open Until Filled
- Serve as the department Office Professional under the
administrative guidance of the Department Chair and Director of
University Farms, to include: plan, document, and monitor the
department’s budgets. Provide financial guidance to the Chair and
Faculty regarding the status of accounts and approval of expenses.
Prepare weekly, monthly, quarterly, and annual budget reports and
reconciliation for the chair and others, as requested. Administer
Office budget policies and procedures. Monitor budgets of
subordinate areas; invoice customers and deposit revenue into
- Serve as the department Office Manager, to include:
coordination of office calendar and deadlines, purchasing,
inventory, and equipment maintenance. Hire, train, and supervise
student employees, and determine priority in work assignments.
Determine best practices for the office.
- Function as a customer relations specialist, to include:
providing information about the department and department programs,
advising students of enrollment and admission procedures, promoting
programs to prospective students, and responding to non-routine
written and verbal inquires. Ensure connectivity to all technical
based services for all users by performing routine computer
corrections, as directed; remain knowledgeable of changes in
technology and be familiar with program capabilities. Create and
maintain department brochures and program materials. Be able to
- Provide administrative support to the Department Chair and
Faculty to include: scheduling appointments, meeting rooms, and
extracurricular use of classrooms, creating and distributing
correspondence, making travel arrangements, and monitoring and
assisting with special projects, Creation of course schedule in
Banner for each semester, to include necessary changes and/or
corrections, opening seats, and handling overrides. Serve as the
resource referral person in the Chair’s absence. Assist in
coordinating on and off-campus events to include in-service,
luncheons, receptions, etc..
Education & Formal Training
Associate's degree (Specify field(s) of study below),
Education/Experience substitution (specify)
Other Education & Formal Training
Associate’s degree in Office Administration, Business, or related
Bachelor’s degree in Business or related field preferred.
Education may be substituted for experience or experience may be
substituted for education. Note that equivalencies are based on the
following: AA or 60 credit hours = 2 years experience; BNBS or 120
credit hours= 4 years experience; MNMS = 6 years experience; PhD= 8
Word-Processing, Spreadsheet, Presentation, Desktop Publishing,
Web Page Maintenance, Other - Database maintenance and Banner
- Three (3) years advanced administrative support to a high level
administrator or director required.
- One(1) year experience in budget operations or accounting
required; two (2) years preferred
Licenses, Certificates, Registrations, & State/Federal
Requirements of Position:
Criminal History check, Driver's license
Other Licenses, Certificates, Registrations, &
Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication
skills, including oral, written, and/or nonverbal, Knowledge of a
University environment preferred, Human Relations/Interpersonal
skills, Leadership skills: organization/meeting
facilitation/project leadership, Supervisory skills, including
motivation, delegation of duties, evaluation, etc, Management
and/or administration skills, Ability to manage multiple concurrent
projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge
Ability to participate and/or facilitate team projects.
Ability to interpret customer inquiries and make decisions to
assist students properly and quickly.
Specify sensory abilities:
Physical & Environmental Factors:
Other Physical & Environmental Factors
Special Working Conditions:
Irregular work hours, Professional appearance, Work in
Other Special Working Conditions
Occasionally requires some nights and weekends.
Ability to Keyboard
Other Special Qualifications
Required fields are indicated with an asterisk (*).
- Cover Letter