Office Professional IV

Employer
University of Central Missouri
Location
Missouri, United States
Salary
Salary Not Specified
Posted date
Sep 15, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Type
Full Time
Position Information

Position Title Office Professional IV Working Title Office Professional IV Department 210110-Agriculture Program Pay Rate $12.02/Hour FTE 1.0 FLSA Nonexempt Position Number 997080 Classification CJS11 Special Instructions to Applicants:
A complete UCM electronic application of employment, cover letter and resume required.

Incomplete applications will not be considered.

Review of applicants for this position will begin immediately and continue until the position is filled.

NOTE : A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status and people with disabilities. Working hours:
Monday – Friday 8:00 a.m. – 5:00 p.m. Bargaining Unit No Work Location Warrensburg Campus Posting Date 09/15/2021 Closing Date Open Until Filled Yes Position Purpose
  1. Serve as the department Office Professional under the administrative guidance of the Department Chair and Director of University Farms, to include: plan, document, and monitor the department’s budgets. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation for the chair and others, as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate accounts.
  2. Serve as the department Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees, and determine priority in work assignments. Determine best practices for the office.
  3. Function as a customer relations specialist, to include: providing information about the department and department programs, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Create and maintain department brochures and program materials. Be able to assist students.
  4. Provide administrative support to the Department Chair and Faculty to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects, Creation of course schedule in Banner for each semester, to include necessary changes and/or corrections, opening seats, and handling overrides. Serve as the resource referral person in the Chair’s absence. Assist in coordinating on and off-campus events to include in-service, luncheons, receptions, etc..
Education & Formal Training Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify) Other Education & Formal Training
Associate’s degree in Office Administration, Business, or related field required.

Bachelor’s degree in Business or related field preferred.

Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA or 60 credit hours = 2 years experience; BNBS or 120 credit hours= 4 years experience; MNMS = 6 years experience; PhD= 8 years experience.

Computer Skills Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other - Database maintenance and Banner preferred. Experience
  1. Three (3) years advanced administrative support to a high level administrator or director required.
  2. One(1) year experience in budget operations or accounting required; two (2) years preferred
Other Experience Licenses, Certificates, Registrations, & State/Federal Requirements of Position: Criminal History check, Driver's license Other Licenses, Certificates, Registrations, & State/Federal Requirements Special Skills, Abilities, and Knowledge: Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Supervisory skills, including motivation, delegation of duties, evaluation, etc, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality Other Special Skills, Abilities, and Knowledge
Ability to participate and/or facilitate team projects.

Ability to interpret customer inquiries and make decisions to assist students properly and quickly. Specify sensory abilities: Physical & Environmental Factors: Other Physical & Environmental Factors Lifting weight Special Working Conditions: Irregular work hours, Professional appearance, Work in stressful conditions Other Special Working Conditions
Occasionally requires some nights and weekends. Ability to Keyboard Special Qualifications: Other Special Qualifications Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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