College Administrative Analyst

San Jose State University
California, United States
Salary Not Specified
Posted date
Sep 16, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Deans
Employment Level
Employment Type
Full Time

Job Summary

Reporting to the Director of Resources and Operations (DRO) and working independently under limited supervision, the College of Administrative Analyst provides complex administrative support to the Dean’s office and the College of Social Sciences. The Analyst is responsible for the analysis and managing of all temporary faculty contracts and appointment processes, academic scheduling, college scholarships, and the day-to-day administrative operations of the Dean’s Office. The incumbent provides oversight and leadership for faculty services for the college, including support for temporary faculty evaluation, range elevation, and assigned time processes. The incumbent works with the Director of Resources and Operations, Associate Deans, and departmental staff to identify, develop, create, and/or update College-wide policies and procedures. Incumbent has broadly delegated authority for administrative functions, and for collaboratively working with members of University Personnel and other key staff on campus for the respective practices, protocols, and guidelines.

Key Responsibilities

  • Coordinates and oversees daily administrative operations of the Dean’s Office and assuring staff and student assistant work is assigned and completed in a timely and accurate manner
  • Provides leadership in evaluating and identifying college-wide processes and templates that need to be reviewed, updated, or improved
  • Provides procedural training to department faculty, staff, and other units when necessary and provides regular feedback on staff performance to the DRO
  • Oversees all student appointment processes for the college and ensures appropriate appointments for students assistants, including Graduate Teaching Associates, Instructional Support Assistants, Student Assistants, Research Assistants and student assistants in ACCESS
  • Advises Dean, DRO, Associate Deans, Chairs, faculty, staff, and students with regards to policy and procedures for administration and management of temporary faculty
  • Works with internal and external departments to ensure that temporary faculty contracts and appointments processes are efficient and accurate
  • Manages the academic scheduling process, including large room scheduling, for the college
  • Advises Dean, DRO, Associate Deans, Chairs, faculty, staff, and students with regards to policy and procedures for administration and management of scheduling
  • Develops scheduling procedures and guidelines for the college in collaboration with Academic Scheduling and the Associate Deans

Knowledge, Skills & Abilities

  • Knowledge of organization principles, complex and large budgets, and strategic planning
  • Knowledge of computing applications and computerized information systems with the ability to learn new systems in a highly technical environment
  • Excellent organizational, planning and analytical skills
  • Excellent customer service and public relations skills
  • Excellent communication, interpersonal and responsive skills to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, students, as well as numerous local, state and federal officials
  • Ability to create, update, and design current and new policies, procedures, processes, and workflows
  • Strong analytical, problem solving and writing skills with experience using word processing, spreadsheet, database management, layout and editing programs with ability to learn new programs
  • Ability to work well independently and as part of a team
  • Ability to effectively present information and respond to questions from groups of managers, customers, and general public
  • Ability to define problems, collect data, establish facts, and draw valid conclusions

Required Qualifications

  • A bachelor's degree and/or equivalent training
  • Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

  • Two years of progressively responsible administrative and office support
  • Experience in a fast-paced office with competing priorities
  • Experience as project manager/lead
  • Experience with HR Information Systems and standard office software applications (MS Office, Peoplesoft)
  • Experience in website maintenance
  • Experience creating various departmental reports
  • Experience in using advanced analytical tools including Excel (formulas and macros), Google Sheets and creating SQL queries


Classification: Administrative Analyst/Specialist; Non - Exempt
Anticipated Hiring Range: $4,800/month - $5,000/month
Salary Range: $3,288/month - $6,347/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: September 16, 2021 through October 10, 2021 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: September 16, 2021 (9:00 AM) Pacific Daylight Time
Applications close:

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