This job has expired

Graduate Application/Print Communications Coordinator (Temp)

Elmhurst University
Illinois, United States
Salary Not Specified
Posted date
Sep 14, 2021

View more

Position Type
Administrative, Academic Affairs, Adult & Continuing Education Programs, Other Academic Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
You need to sign in or create an account to save a job.
Job Summary

Responsible for application operational support for graduate admission and ELSA . Also
Serves as print correspondence coordinator for prospective and admitted students and manages inventory of marketing materials.

Salary Grade


Essential Functions

Maintain competence in and understanding of all operational duties related to the admission process and application processing within the Office of Admission Department, specifically dealing with:

  • Schedules admission interviews with respective program directors.
  • Data entry of admission documents and loose credentials into Colleague and Slate systems.
  • Scans application file documents.
  • Creates weekly lead and application reports.
  • Assists in conducting personal admission interviews with prospective adult and graduate students.
  • Maintains an organized program of follow-up activity with applicants to insure a high rate of completion, timely admission decisions and matriculation from application through registration.
  • Generates database queries as requested.
  • Provide general backup support as needed for other members of the operations team, which can include evenings and weekends.
  • Works with senior management in the Office of Admission, College staff and outside vendors in implementing direct mail projects to prospective students throughout the enrollment process.
  • Builds print communication flow utilizing Technolutions Slate in partnership with senior management staff, including developing queries for mailings under the guidance of the CRM Data Specialist.
  • Assigns data entry and mailing projects to student workers and student ambassadors. Trains student workers on running query processes to produce lists for mailing projects.
  • Maintains an accurate inventory of printed materials and coordinates storage of printed materials at external locations.
  • Maintain historical usage data of all brochures and publications related to admissions and make available for senior management for review and analysis.
  • Coordinates and prepares print communication flow documents to prospective students throughout the enrollment process. This includes undergraduate, UGSP, ELSA, and graduate levels.
  • Provide student services as needed.
  • Fulfills all inventory requests from campus partners and Admission Counselors.
  • Maintain copier/printer supplies within department.
  • Attend meetings and conferences as required.
  • Demonstrates a strong commitment to continuous improvement.
  • Supports mission, vision and values
Other Duties and Responsibilities
  • Performs other duties as assigned.
Minimum Qualifications
  • Bachelor’s degree from a regionally accredited institution. (Preferred, but not required)
  • Previous transcript evaluation experience preferred.
  • Demonstrated organizational skills
  • Well developed oral and written communication skills with the ability to communicate with diverse student populations and all levels of institutional leadership.
  • Solid understanding of higher education and in particular, private liberal arts colleges and their mission.
  • The ability to project a positive image of the College in an organized, accurate manner.
  • Part time or Full Time Availablity
  • Proficiency with MS Office software
  • Colleague and/or Slate experience a plus.
Preferred Qualifications

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object. Ability to carry and lift display and promotional material, approximately 20 pounds.

Work Hours

This is a temporary position with flexible hours between 8:00 am – 4:00 pm working 20 – 40 hours a week.

Posting Date


Closing Date

Open Until Filled


Special Instructions to Applicants

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Direct Link to this Posting
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert