Administrative and Events Assistant to Graduate Admissions

Posting Details

Job Title Administrative and Events Assistant to Graduate Admissions Posting Number S997P Classification Title
Summary
Provides administrative support to ensure efficient operation of the graduate admissions office by performing the following duties: Essential Duties and Responsibilities
1. Maintains admissions records on all graduate applicants. This includes monitoring electronic files for completeness.

2. Processes correspondence to prospective students regarding the status of their admission and preferred partner applications, etc.

3. Maintains appointment book, and schedules appointments for staff.

4. Responsible for new employees onboarding.

5. Makes travel arrangements for staff such as booking flights, cars, and hotel reservations and assisting in processing expenses.

6. Maintains a current and accurate budget bookkeeping system.

7. Responsible for the inventory and ordering of materials and office supplies.

8. Prepares requisitions and maintenance request forms.

9. Coordinates graduate student recruiting events including planning logistics and programing.

10. Provide texting and phone call support for events.

11. Responsible for processing graduate readmission applicants.

12. Presents a positive supportive image of the Graduate Admissions Office, California Baptist University, and Christian Higher Education.

13. Other duties as assigned Supervisory Responsibilities
This position is responsible for assigning work and/or giving direction to part-time Student Workers in order to complete office work assignments. Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
§ Skill using Microsoft Office and related software applications.
§ A thorough knowledge of: Business writing skills and arithmetic; general office methods, procedures and practices.
§ Ability to analyze information.
§ Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
§ Strong organizational skills and detail oriented.
§ Excellent telephone courtesy, knowledge, and experience.
§ Ability to interpret, adapt, and apply guidelines and procedures.
§ Ability to develop and maintain recordkeeping systems and procedures.
§ Ability to resolve conflict or customer concerns. Education and/or Experience
High school diploma or general education degree ( GED ); or one to two years’ related experience and/or training; or equivalent combination of education and experience.
Open Date 09/15/2021 Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting https://jobs.calbaptist.edu/postings/6726 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents

1. Resume

Optional Documents

1. Cover Letter
2. Letter of Reference 1
3. Letter of Reference 2
4. Other Document
5. Other Document 2