Director of Procurement Services, Rhode Island School of Design

Employer
Rhode Island School of Design
Location
Rhode Island, United States
Salary
Salary Not Specified
Posted date
Sep 17, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Auxiliary Services, Grants & Contracts, Executive, Executive Directors
Salary Band
Not specified
Employment Type
Full Time


Job Summary

Rhode Island School of Design (RISD) seeks an experienced Director of Procurement Services to direct and oversee the purchasing and accounts payable functions for the College and provide leadership to the procurement services team to foster ownership, action, shared decision-making, information sharing, and strong customer orientation. This role is responsible for preparing, negotiating, reviewing and awarding contracts, bids and/or requests for proposals. The Director leverages all available procurement tools and systems, prioritize, and balance the competitiveness of bids with quality of service.

The Director of Procurement Services develops, recommends, and implements inclusive policies and procedures and maintains the proper internal controls in the procure-to-pay function. As well, this position closely monitors relationships with vendors to assure services rendered are aligned with payments and contract parameters. The successful candidate leads with tact and diplomacy to work fluidly and build rapport within all areas within the College.

We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

Essential Functions
  • Lead the strategic procurement effort including online requisitions and approvals, procurement cards, and data extraction analysis systems.

  • Develop and implement policies and procedures to facilitate the most economical and expeditious methods of procuring and paying for goods and services College-wide and work with OIT and external consultants to translate these policies and procedures into RISD’s cloud-based system (Workday).

  • Effectively communicate the procurement and payable vision and strategy to senior management and all levels of the institution, and provide related counsel.

  • Provide leadership and direction to division managers and staff. Hire, train and develop procurement, AP and Equipment and Surplus teams to attain short-and long-term objectives.

  • Identify opportunities for efficiency and effectiveness in procurement and payable functions.

  • Identify, evaluate and assess suppliers for all key commodities from perspective of cost, capabilities, performance, and fit.

  • Author Requests for Information (RFI), Proposals; solicit bids and quotes and manage communication with and between prospective bidders, vendors and departmental customers.

  • Act as the first central reviewer for contracts.

  • Direct the disbursements of college funds for procured goods and services, including travel.

  • Proactively engage with divisional/departmental leads and various campus personnel regarding purchases; develop specifications, qualify and recommend bidders.

  • Develop and execute a training plan that provides for required level of procurement capabilities.

  • Establish and implement metrics and quantitative objectives for procurement performance consistent with College objectives in terms of cost, quality, and service level. Make recommendations based on analytical outcomes.

  • Responsible for all administrative processing of all purchasing and A/P operations.

Required Knowledge/Skills/Experience
  • Excellent documented track record of procurement and payables performance improvement, with emphasis on cost and service. Proven ability to create and implement effective procurement, contract and payables policies, processes, procedures and systems.

  • Excellent verbal and written communication skills. Self-directed with strong ability to motivate others.

  • Strong exposure to best practices in the area of procurement and accounts payable with capability to transfer that knowledge throughout RISD. Broad business acumen to interact with leadership at a very senior level is critical, as is a team orientation that will promote the procurement initiative through persuasive rather than dictatorial means.

  • Demonstrated experience in leveraging technology to improve internal processes and strategic sourcing. Demonstrated experience with procurement software systems, preferably Workday.

  • Demonstrated experience in contract management and review, including the ability to understand the scope of a proposed relationship; to review, edit and suggest contract language, and to spot and resolve specific issues so that contracts are complete and accurate.

  • Proven ability to interact with members of the community representing diverse backgrounds and interests and prior experience with minority sourcing.

  • BS/BA degree required, with MBA (or related degree) preferred. Professional certifications preferred.

  • Ten years of progressively responsible experience in purchasing/procurement/payables area, at least five years of which should be in a management/leadership capacity.

Union:

No

Work Schedule:

35 hours per week

12 months per year

Employment Status:

Full-time, Exempt

Grade:

07/AD

Documents Needed to Apply:

Resume

Cover Letter

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Accounts Payable & Purchasing

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