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College Support Specialist

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Sep 16, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time
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College Support Specialist

Job no: 528174
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Business Administration/Management

Department: Lundquist College of Business, Dean's Office
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
FTE: 1

Review of Applications Begins
Position closes September 29, 2021

Special Instructions to Applicants
In addition to filling out the required online application, please provide a cover letter describing how the qualifications are met; a resume including three professional references; and provide two-three examples of work and/or projects that you have completed that demonstrate how you meet the requirements of this position (these should be packaged as one PDF and uploaded in the "Supplemental Questions" area).

Department Summary
The Lundquist College of Business Operations area encompasses the functional areas of: college support, building management, technology services, fiscal services, and personnel. The college is comprised of five departments that provide the foundation of student education and four centers of excellence that provide students with hands-on learning and experiences that tackle real-world business challenges. The centers provide specific curricular tracks at the MBA level.

The Lundquist College Support Office is often the first contact with the college that prospective faculty have. It is imperative that staff act as ambassadors of the College and University and operate as part of the team in the daily management of the college and faculty support services area.

Position Summary
College Support Services provides operational and administrative support to the college's instructional and research faculty, department heads, Graduate Employees (GEs and PhDs), and other college units as allowed. The office supports the teaching and research mission of the college. Back-up support for the office is available through the Dean's Office. The team supports approximately 120 faculty (tenured, tenure track, career/non tenure track, pro tems) and Graduate Employees (GEs and PhD students). The office also supports administrative efforts related to the PhD program and sometimes provides event coordination and travel processing (including arrangements and reimbursements via the University's enterprise software, Concur) for the entire college.

The College Support Specialist supports the faculty, staff, students, and guests of the Lundquist College by performing clerical duties, managing instructional needs of faculty and GEs, and serving as a central hub of information.

Essential duties include providing administrative support for faculty searches; procurement and expense reimbursement processing; dissemination of information; and managing the department guest speaker series.

Minimum Requirements
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR

An Associate's degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
  • Strong organizational and interpersonal skills.
  • Ability to work with limited supervision and manage time appropriately.
  • Ability to work well independently and also contribute as a team member.
  • Proficiency with the Microsoft Office suite required. Familiarity with Canvas and website tools a plus.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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