DATE: September 2021 POSITION: Admissions Counselor
REPORTS TO: Dean of Admissions
FLSA STATUS: Exempt
Reporting to the Dean of Admissions, Admissions Counselors are
responsible for representing and presenting Willamette University
Pacific Northwest College of Art's academic programs to prospective
students, parents, teachers, and counselors regionally and
nationally. They must have the ability to communicate effectively
with people of diverse ethnic, socioeconomic, and educational
backgrounds and a variety of interpersonal skills to interact
appropriately in situations ranging from large meetings to
individual appointments. Admissions Counselors are also responsible
for recruiting talented undergraduate students, overseeing
admissions files, and reviewing completed applications for
admission into Willamette PNCA's undergraduate programs. Counselors
are expected to attend local, state, and national college fairs and
assist in the planning and execution of both on and off campus
recruitment events. Counselors must have the ability to work
independently, meet assignment deadlines, and set priorities that
accurately reflect relative importance of duties. Admissions
Counselors need to display strong writing, editing, and computer
skills including MS Word, Excel, and databases and be comfortable
with iOS platforms. Knowledge of graphic design programs (Adobe
Creative Suite) and comfort with mobile computing for presentation
is a plus. This position requires travel in the fall and spring as
well as some evenings and weekends. Admissions Counselors must
demonstrate a strong working knowledge of the visual arts.
PRIMARY JOB RESPONSIBILITIES
- Represent the quality and scope of an arts education at
Willamette PNCA to high school and community college art classes
and college/career centers, prospective students, parents and the
- Present the college's undergraduate programs, admissions
requirements, tuition and basic financial aid information.
- Represent Willamette PNCA at local, state and national college
fairs, including National Portfolio Days.
- Give clear details to potential applicants, parents and
educators about our admission procedures and policies regarding
first-time freshman and transfer programs, including international
- Help plan and organize on and off campus admissions events,
including open houses, information sessions, admitted student
receptions, campus tours and national portfolio days.
- Represent Willamette PNCA to both large and small diverse
audiences using mobile computing presentations.
- Lead on-campus tours often
- Travel to various high schools and community college events
- Contact and follow up with all inquiries received from web
sources, college fairs, school visits, telephone/email, social
- Interview students and review their portfolios in order to
offer advice on their work.
- Work to complete all assigned undergraduate admission files
from applicants in a timely manner and evaluate completed
applications to determine if the applicant is admissible for
admission into Willamette PNCA's undergraduate program. Track
applicants from initial contact from admission to attendance.
- Send all admission related correspondence to applicants in a
timely manner and follow up with applicants to ensure all material
has been received and understood.
- Work with the Financial Aid Office to help assist with the
awarding of scholarship funds.
- Track and submit individual travel receipts in accordance to
university travel policy.
- Contribute to the diversity of the college by bringing a
perspective, way of thinking, and/or a unique set of experiences
that expand the intellectual conversations and practices in the
- Bachelor's degree
- Lots of travel required
- Must be eligible to work in the US
- Strong interest and knowledge of visual arts
- Excellent verbal and written communication skills
- Strong organizational skills
- Ability to work independently within a team
- Pro-active, creative problem-solving approach
- Experience with integrated databases; email; PC and iOS based
programs and social media
- Position will require travel and varied working hours including
some evenings and weekends
- Must have a valid driver's license
- Must be able to lift up to 50lbs
- College level studio artmaking experience
- Experience in art college admissions or education
- Working knowledge of the following topics: networking, file
system management, various educational topics such as print, web,
video and animation
- Own a working vehicle
As a college within the Willamette University community, Pacific
Northwest College of Art recognizes that diverse classrooms and
workplaces offer the richest learning opportunities and is
committed to a policy of equality in our admission and employment
practices. We welcome applications from candidates that expand the
TO APPLY: Send a CV and cover letter to firstname.lastname@example.org.