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Admissions Counselor

Willamette University
Oregon, United States
Salary Not specified
Posted date
Sep 16, 2021

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Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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DATE: September 2021 POSITION: Admissions Counselor

DEPARTMENT: Admissions

REPORTS TO: Dean of Admissions



Reporting to the Dean of Admissions, Admissions Counselors are responsible for representing and presenting Willamette University Pacific Northwest College of Art's academic programs to prospective students, parents, teachers, and counselors regionally and nationally. They must have the ability to communicate effectively with people of diverse ethnic, socioeconomic, and educational backgrounds and a variety of interpersonal skills to interact appropriately in situations ranging from large meetings to individual appointments. Admissions Counselors are also responsible for recruiting talented undergraduate students, overseeing admissions files, and reviewing completed applications for admission into Willamette PNCA's undergraduate programs. Counselors are expected to attend local, state, and national college fairs and assist in the planning and execution of both on and off campus recruitment events. Counselors must have the ability to work independently, meet assignment deadlines, and set priorities that accurately reflect relative importance of duties. Admissions Counselors need to display strong writing, editing, and computer skills including MS Word, Excel, and databases and be comfortable with iOS platforms. Knowledge of graphic design programs (Adobe Creative Suite) and comfort with mobile computing for presentation is a plus. This position requires travel in the fall and spring as well as some evenings and weekends. Admissions Counselors must demonstrate a strong working knowledge of the visual arts.

  • Represent the quality and scope of an arts education at Willamette PNCA to high school and community college art classes and college/career centers, prospective students, parents and the general public.
  • Present the college's undergraduate programs, admissions requirements, tuition and basic financial aid information.
  • Represent Willamette PNCA at local, state and national college fairs, including National Portfolio Days.
  • Give clear details to potential applicants, parents and educators about our admission procedures and policies regarding first-time freshman and transfer programs, including international student information.
  • Help plan and organize on and off campus admissions events, including open houses, information sessions, admitted student receptions, campus tours and national portfolio days.
  • Represent Willamette PNCA to both large and small diverse audiences using mobile computing presentations.
  • Lead on-campus tours often
  • Travel to various high schools and community college events very frequently
  • Contact and follow up with all inquiries received from web sources, college fairs, school visits, telephone/email, social media, etc.
  • Interview students and review their portfolios in order to offer advice on their work.
  • Work to complete all assigned undergraduate admission files from applicants in a timely manner and evaluate completed applications to determine if the applicant is admissible for admission into Willamette PNCA's undergraduate program. Track applicants from initial contact from admission to attendance.
  • Send all admission related correspondence to applicants in a timely manner and follow up with applicants to ensure all material has been received and understood.
  • Work with the Financial Aid Office to help assist with the awarding of scholarship funds.
  • Track and submit individual travel receipts in accordance to university travel policy.
  • Contribute to the diversity of the college by bringing a perspective, way of thinking, and/or a unique set of experiences that expand the intellectual conversations and practices in the field.

  • Bachelor's degree
  • Lots of travel required
  • Must be eligible to work in the US
  • Strong interest and knowledge of visual arts
  • Excellent verbal and written communication skills
  • Strong organizational skills
  • Ability to work independently within a team
  • Pro-active, creative problem-solving approach
  • Experience with integrated databases; email; PC and iOS based programs and social media
  • Position will require travel and varied working hours including some evenings and weekends
  • Must have a valid driver's license
  • Must be able to lift up to 50lbs

  • College level studio artmaking experience
  • Experience in art college admissions or education
  • Working knowledge of the following topics: networking, file system management, various educational topics such as print, web, video and animation
  • Own a working vehicle

As a college within the Willamette University community, Pacific Northwest College of Art recognizes that diverse classrooms and workplaces offer the richest learning opportunities and is committed to a policy of equality in our admission and employment practices. We welcome applications from candidates that expand the college's diversity.

TO APPLY: Send a CV and cover letter to

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