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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Sep 15, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job no: 240398-US
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Health Care, Medical, Social Services, Office & Administrative Support

Position Summary:

The Administrative Assistant provides administrative support to the Division of Rheumatology within the UW Department of Medicine (DOM) through daily interaction with faculty and staff members. This position will also assist the Division Chief, other faculty, and the Division Administrator in the successful performance of their clinical, teaching, research and administrative responsibilities by maintaining a thorough knowledge of relevant policies and procedures of the division, department, school and University. The position also coordinates and participates in meetings and facilitates effective communication with persons external to the Division such as University of Wisconsin Hospital and Clinics (UWHC), University of Wisconsin Medical Foundation (UWMF) and Veterans Administration Hospital (VAH).

This position requires excellent interpersonal, computer and organizational skills. It also requires the ability to work confidentially and independently while dealing with diverse communities of faculty/academic and health care/physician environments. The position reports to the Rheumatology Division Administrator, with direction from the Division Chief.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

- At least 1 year of experience managing electronic calendars and coordinating meetings
- Excellent interpersonal, verbal and written communication skills
- At least 1 year of experience with forms and records management in a diverse office environment.
- Proficiency with Microsoft Office programs, i.e. Outlook, Word, Excel and PowerPoint programs

- Experience working in a complex multidisciplinary environment, in a healthcare setting preferred
- Experience including use of word processing, database, accounting programming, and report generation

Prefix assignment determined by years of relevant work experience.

A minimum of 7 years of experience is required for an appointment at the senior level.

Additional Information:

A Criminal Background Check Will Be Conducted.

The ideal candidate must have:
- Excellent organizational skills and ability to handle a fast-paced, challenging, and stimulating office environment.
- Courteous nature, responsiveness and service-oriented in approach to work
- Ability to manage competing priorities.



Work Schedule:

Monday - Friday. The exact schedule will be determined at the time of hire.

Appointment Type, Duration:



Minimum $20.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To get started, click ''. You will be asked to sign in or create a profile, and upload a resume and cover letter. This application will also require submission of three professional references, including your current or most recent supervisor.


Jason Weitzman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 15 2021 Central Daylight Time
Applications Close: Sep 29 2021 11:55 PM Central Daylight Time

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