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Conference & Event Space Assistant

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted date
Sep 15, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Auxiliary Services, Conference & Special Event Administration, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Job Summary

This position is part of the CU Conference Services (CUCS) team, working under the supervision of the Conference & Event Space Coordinator, as well as working with all other CUCS professional staff/student staff, Residence Life, conference groups, clients and students. The Conference and Event Space Assistant is responsible for completing tasks that assist the day-to-day operations in implementing conferences and events. This position will also supervise & schedule the student Conference Operations Team. At times, this position will be required to operate a vehicle to perform the job duties. This front-line position is at times, the first point of contact for clients, customers, students, and guests.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

HDS strives to provide CU students, faculty, staff and families with an exceptional living experience through our residential support services, award-winning dining and innovative programs.

What Your Key Responsibilities Will Be

Supervision & Scheduling of the student Conference Operations Team:
  • Manage and serve as the point person for the Conference Operations Team of 10.
  • Hire, train, evaluate and provide supervision for Student Staff.

Coordinate & Manage Events:
  • Manage event requests through EMS and Kx for Kitt Central, Village Center.
  • Communicate with clients via email, phone, and in-person meetings to coordinate the setup of event spaces.
  • Delegate room setup and staffing tasks to the Conference Operations Team.

Assist with on-site conference & event logistics:
  • Troubleshoot issues on-site for clients and guests as needed. Support student staff in person and by phone when they are unable to resolve an issue.
  • Serve on-call during evenings and weekends.

Manage conference room facilities:
  • Monitor Crestron control systems and manage AV inventory of microphones, portable mic kits, listening devices & connectors/adapters.
  • Ensure all aspects of the facility are functioning properly

Prepare for approval final billing/invoices for events

What We Can Offer

  • The hiring salary is $35,000-$40,000.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be collaborative. Be visionary. Be Boulder.

What We Require
  • Must be able to lift up to 50 lbs.
  • 2 years of related experience.

What You Will Need
  • Ability to multitask.
  • Ability to prioritize tasks to meet daily and weekly needs while coordinating events weeks and months into the future.
  • Proficient at problem solving/troubleshooting.
  • Ability to remain calm under pressure and when things do not go as planned.
  • Basic to intermediate Audio Visual knowledge (preferred experience with Crestron Control Systems).

What We Would Like You To Have
  • Excellent customer service skills.
  • Skills in planning, organizing, problem-solving, managing multiple tasks, and attention to detail.
  • Ability to lead a team, build team relationships, and follow up to ensure tasks have been completed.
  • Ability to work independently with little supervision and as part of a team, handling multiple deadlines and projects.
  • Bachelor’s Degree in Business Management, Marketing & Communications, Hospitality, or Project Management.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by September 29, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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