Lead Administrative Assistant - Academic
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 22, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Position Details
Requisition Number
S970P
Home Org Name
Sch of Arch PlanandLndscp Arch-Main
Division Name
College Arch Desgn and Construction
Position Title
Lead Administrative Assistant - Academic
Job Class Code
DB02
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
As the Lead Administrative Assistant for the School of Architecture, Planning and Landscape Architecture, in the College of Architecture, Design and Construction, this individual performs a wide variety of complex administrative support duties including, but not limited to: coordinating and overseeing all hiring, procedural, clerical, and administrative functions for the School; provides compliance-related reporting and auditing. This position requires professionalism, attention to detail, and is located in a fast-paced environment. This position reports directly to the Head of School.
Essential Functions
1. As the lead, coordinates administrative activities of others in the department.
2. Resolves and responds to questions as they relate to policies and procedures.
3. May serve as personal administrative assistant to an Assistant Dean, department head or manager.
4. Performs a wide variety of administrative duties, to include (but not limited to): budget tracking and coordination, human resources administration, coordination of large or complex projects or events, liaison to other departments, and purchasing or vendor/outside agency point of contact.
5. Performs a variety of office support duties, to include (but not limited to): typing and correspondence, filing folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, and supplies and inventory or similar duties.
6. Duties may also include scheduling classrooms, entering course information into AU student scheduling system, conducting teaching effectiveness surveys, ordering textbooks, addressing administrative issues related to student academic or financial status, and updating web site.
Education Level
High school diploma or equivalent
Field of Study
Years of Experience
6
Area of Experience
Experience in administrative support services
Requirements for Additional Job Levels
Education Level
Field of Study
Years of Experience
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Area of Experience
Requirements for Additional Job Levels
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Knowledge of and experience working with Banner Human Resources, Finance (self-serve and admin), Banner Students systems, Astra Schedule, knowledge of rules and regulations related to human resource administration and hiring procedures; intermediate to advanced proficiency in Microsoft Word and Excel; budgetary experience, excellent organizational, communication and interpersonal skills; ability to multitask and attention to detail are considered necessary. Experience with contract and grant administration and tracking. Familiarity with University policies and procedures is also desired.
Salary Grade
29
Salary Range
$25,000 - $41,700
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
07/22/2021
Closing Date
EEO Statement
A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/24077
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
- Other
Required fields are indicated with an asterisk (*).
- * Please provide how you first became aware of this
opportunity. Your response helps us determine how we can more
effectively reach our candidates.
(Open Ended Question)
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have 6 years of experience in administrative support
services OR a degree to use in lieu of years of experience?
- Yes
- No
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