TRIO Upward Bound Academic Specialist (Grant Funded Position)

TRIO Upward Bound Academic Specialist (Grant Funded Position)

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Under the general direction of the Project Coordinators for Traditional Upward Bound ), the Academic Specialist will follow the philosophy, goals and objectives of the TRIO UB. The Specialist will assist in developing, implementing and coordinating the Program's services; act as a liaison with high school administration, staff, and community relative to the Programs' services; and act as conduit between the Project Coordinator and summer residential staff.

Representative Duties:

• Adhere to high school district policies and guidelines E
• Supervise, develop and implement tutor training workshops for tutoring staff E
• Conduct academic advising, tracking and counseling through the maintenance of program participant files and databases which will assist the Project Coordinator in improving program design E
• Assist with academic curriculum for summer residential Program and Saturday sessions during the academic year. E
• Nurture contact with community groups and agencies, local schools, and their district offices by working closely with teachers, counselors, and administrators E
• Write and submit all reports on a timely basis E
• Serve on CLU committees as assigned E
• Interpret diagnostic tests and other measuring instruments to assist the Senior Director and Project Coordinator with the completion of the Annual Performance Report E
• Share in the planning, development, implementation, and monitoring of program objectives and activities E
• Present program orientation sessions for participants and parents E
• Assess academic needs through school visitations and develop individual educational plans for all participants especially with regard to Post secondary admission and financial aid processes E
• Participate in conferences and in-service workshops E
• Maintain tracking system and program database for all participants as they enter and continue in their postsecondary education E
• Support Senior Director and Project Coordinator with the hire of UB residential staff members for summer component E
• Implement training sessions and support Project Coordinator with evaluations for residential staff E
• Ensure that all residential staff receive certified tutor training E
• Perform other duties as assigned

E = Essential Duties



Knowledge Of:

• Organization, policies and rules of assigned department or academic division.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Public relations techniques.
• Operation of a computer terminal, data entry techniques and specified software including Microsoft Office
• Excellent interpersonal, organizational and oral/written communication skill including tact, patience, courtesy and empathy.

Ability To:

• Determine appropriate action within clearly defined guidelines.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Prepare reports by gathering and organizing data from a variety of sources.
• Work confidentially with discretion.
• Complete work with many interruptions.
• Demonstrate courtesy, tact and discretion in dealing with the professional and academic community of the host institution
• Operate a variety of office equipment.
• Maintain a variety of files, records and logs.
• Prioritize and schedule work.

Minimum Qualifications:
Any combination equivalent to: A Bachelor’s degree from an accredited college or university in a related field and one year experience in program administration working with low-income, first generation students.

Preferred Qualifications:
Master’s Degree in education/social science or related degree
Budgeting experience
Experience working with students from a diverse background

Licenses and Other Requirements:
None

Physical Abilities:


Working Environment:
Office environment; constant interruptions; evening or variable hours.

Posting Number: Staff004212020
Number of Vacancies:
Desired Start Date: 10/24/2021
Position End Date:
Open Date: 09/15/2021
Close Date: 10/3/2021
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/7865

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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