Events & Employer Engagement Coordinator

The USC Career Center is seeking an experienced Events and Employer Engagement Coordinator. This position will manage all aspects of the Career Center’s events, including employer outreach. The ideal candidate will have excellent administrative skills and demonstrated experience with CRM systems, virtual career fair platforms, and Microsoft Excel. The candidate must be able to communicate effectively both in person and in writing and have excellent customer service and organizational skills.

* Please submit a cover letter with your resume and application.

Essential Duties and Responsibilities:

• Manage and plan the Career Fairs, including any virtual/online Career Fairs, Graduate Schools Fair, PhD Conference, Career Fest, and other small, medium and large-scale events for the USC Career Center, which impact the opportunities for students to secure jobs and internships before and after they graduate.

• Foster new and existing partnerships with employers, graduate schools, and student organizations to develop, sponsor, and promote a variety of Career Center events focused on career exploration and recruitment, as well as revenue generation.

• Work with all necessary campus partners, including Facilities Management Services, Scheduling Office, and Office of Sustainability, to ensure that all events comply with University and fire safety standards and requirements and new pandemic-driven event guidelines and policies.
• Negotiate and contract with vendors for a variety of goods and services related to special events planning. Monitor delivery of goods and services to ensure contract terms are satisfied.

• Develop and control budgets on a program or event basis. Negotiate financial terms and review expenditures for accuracy.

• Develop the scope of work, creating project timelines, producing communications materials, event briefings, and timely reports.
• Coordinate the production of all event-related materials, including invitations, event signup, signage, letters, and post-event communications.
• Manage post-event evaluation and surveys to students, employers, and graduate schools to determine the success and impact.

• Manage all assigned meeting/event details including set-up, A/V needs, guest and attendee logistics, security, sustainability, and health protocols.
• Serve as the event day lead and coordinate with event staff, volunteers, vendors, and guests.

• Research and create new events to support the mission of the Career Center while continuously seeking to improve the quality and efficacy of our events.
• Satisfy revenue goals for the Career Center events to continue providing students career-related programming and resources.

• Utilize all CRM and manage data for effective building of targeted employer outreach campaigns, tracking engagement, and building the applicable audience.

• Oversee and participate in targeted employer and graduate school outreach efforts to recruit employers and graduate schools for the Career Center events and programs. 

• Develop and maintain the events calendar and employer marketing calendar.
• Works closely with the Associate Director of Career Services Communication to initiate, create, draft and circulate recruiting emails, invitations, and other marketing materials to employers, graduate schools, and other external constituents to increase participation in Career Center events.

• Work closely with the Associate Director of Career Services Communications to coordinate and circulate all student/alumni-facing communications and marketing efforts for all Career Center events.
• Liaise with school-based career services offices and other key departments to maximize employer and graduate school outreach, encourage cross-collaboration/coordination within the University, and increase participation among students.

• Approve Handshake and Symplicity employers and jobs and assist with other Employer Engagement team projects.

• Perform other duties as assigned.

Requirements:

• Bachelor’s degree
• Minimum three years in event planning, event management, production, public relations, or a related field in academic, nonprofit, community, or corporate organizations overseeing large events
• Knowledge of the principles, practices, concepts, and methodology of events marketing

• Demonstrated track record of creating and maintaining strong client relationships
• Demonstrated excellence in written and oral communication
• Strong ability to manage several different projects simultaneously
• Strong organizational skills, detail-oriented, and ability to remain flexible to changing business needs
• A high level of professionalism and excellent customer service skills
• Ability to work in a team environment and serve internal and external clients
• Ability to learn new technology
• High proficiency in CRM systems, SaaS platforms, and Microsoft Excel building budgets and spreadsheets
• Experience with Constant Contact, Salesforce, or a similar product for database management
• Experience with Symplicity, Brazen, or other CRM and virtual career fair platforms
• Experience with Mailchimp, Eventbrite, or a similar tool for event communications and marketing
• Strong experience using Zoom or a similar web conferencing software 
• Ability to work a flexible schedule based on department needs, including early morning, late evening, and weekend events