ATP PROJECT MANAGEMENT LEAD

Job no: 238795-AS
Work type: Partial Remote, Staff-Full Time
Department: G SERV/ATP
Location: Madison
Categories: Management/Supervisory, Project Management



Position Summary:

The University of Wisconsin System is transforming the administrative infrastructure within the University system. The overall transformation is a people, process, policy, and technology initiative which will include business process standardization, optimization, and redesign in the areas of finance, human resources, and research administration, and will include implementation of Workday to support the changes. The overall objective of the Administrative Transformation Program (ATP) is to right-size the administrative complexity to advance the missions of education, research, and outreach.

The Project Management Lead will report to the Program Director and be accountable for project management functions that will ensure ATP initiatives remain within scope, on time, and within budget. The successful candidate will be part of the ATP leadership team and will lead project managers dedicated to ATP in all aspects of program management including planning efforts, milestone definition, visibility into and reporting of status, understanding of dependencies, utilization of resources, tracking risks, issues, and decisions, and change control. This role will oversee the design of processes for program governance, and management of scope, cost, schedule, resources, status, change control, issues/risks/decisions, delivery and implementation, and quality. Additionally, this role will help orchestrate delivery management across the program.

The Project Management Lead will ensure that project and program management is consistent, predictable, proactive, and successful across all functional areas (HR, finance, research administration, IT) and capability areas (process transformation, change management, and technology transformation) within ATP.

The Administrative Transformation Program is dedicated to advancing the mission of the University of Wisconsin through a people first approach and is committed to growing a culture that embraces diversity, inclusion, and equity.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required. Project Management Professional (PMP) certification strongly preferred; if candidate has not yet attained the PMP, but meets all criteria to do so by the Project Management Institute, the candidate must obtain their PMP certification within 6 months of hire date.

Minimum Years and Type of Relevant Work Experience:

Candidates should have a minimum of 10 years of formal project management experience, and a strong track record in large-scale implementations within complex environments. Candidates should have experience in cloud-based ERP implementations, ideally Workday, and/or demonstrated experience in higher education, ideally at R1 institutions and/or within university systems.

Please see required skills and preferred qualifications in the "Additional Information Section."

License or Certificate:

Project Management Professional (PMP) certification required. If candidate does not have current PMP, candidate must agree to obtain PMP within six (6) months of hire.

Additional Information:

Anticipated duration of this position is 5-7 years. End date is dependent upon project completion.

Starting salary is negotiable based on experience and qualifications.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Required skills:

1. Previous project management experience implementing large-scale, transformational projects within a complex environment, preferably in a higher education environment, highly preferable in a public, R1-university or university system.
2. Project management expertise demonstrating the knowledge of formal project management tools, processes and techniques, including the ability to apply a structured project management framework that meets the project requirements and supports effective behaviors and interactions to successfully implement multiple, related projects.
3. Experience leading cross-functional teams and building effective relationships with a variety of stakeholders across all levels of the organizational structure.
4. Strong analytical skills, both quantitative and qualitative.
5. Demonstrated planning and organizational skills with ability to handle several major projects simultaneously.
6. Excellent interpersonal and communication skills, including the ability to communicate sensitive information effectively, strong conflict management skills, and ability to lead effective decision making.
7. Demonstrated presence with senior leaders and ability to act as a partner and trusted advisor.
8. Credible, articulate, and authoritative with a proven ability to effectively influence at all levels of an organization without authority.
9. Demonstrated experience managing multiple vendors to ensure all teams are moving forward collaboratively towards project success.
10. Demonstrated leadership and mentorship of other project managers.

Strongly Preferred Qualifications:
1. Previous experience implementing an enterprise resource planning (ERP) software, especially cloud technologies.
2. Previous experience with Workday.
3. Demonstrated success implementing projects successfully at an R1-university or within a university system.
4. Previous experience directly supervising or indirectly leading the work of other project managers either in a matrixed or projectized environment.

Department(s):

A020110-GENERAL SERVICES/A0201/G SERV/ATP

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Negotiable
ANNUAL (12 months)

Instructions to Applicants:

To begin the application process, click the "" button. Please submit a resume and cover letter detailing your related experiences and background in relation to the `Degree Specialization,' duties, and `Minimum years and Relevant Work Experience' sections, in particular:

- Current PMP Certificate (or ability to obtain in 6 months)
- Years of formal project management experience
- ERP implementation experience
- Higher Ed Experience
- Vendor management experience
- Experience supervising or leading the work of other project managers

Additionally, please summarize in your cover letter the following attributes of projects you've managed in the past: how many people worked on the Project Team, what was the budget, and what was the schedule?

Contact:

Anne Yorde
anne.bartholomew@wisc.edu
608-263-3737
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

SR ADMIN PRGM SPEC(R07BN)

Employment Class:

Academic Staff-Renewable

Job Number:

238795-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 14 2021 Central Daylight Time
Applications Close: Oct 12 2021 11:55 PM Central Daylight Time