Coordinator, Administrative

The University of Maryland, Baltimore (UMB), School of Medicine - Department of Anatomy and Neurobiology is currently recruiting for an Administrative Coordinator.  This position will provide daily support of financial (FIN), procurement (SSAS) and human resources (HR)for an administrative division or department. Provide review of human resource and financial documents and reports and creation of Kuali Research proposals for the faculty. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.   Benefits Information:   UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.   UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.   Primary Duties:

• Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
• Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting. Create Kuali Research proposal and works with the Principal Investigators to submit their proposals.
• Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.
• Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.
• Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files
• Prepares unit’s budget and performs micro trend analyses and financial forecasts.
• Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets. Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)
• Supports purchasing and travel management for administrative unit’s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)
• Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)
• Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)
• Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.
• Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
• Performs other duties as assigned.

  Qualifications    Education: Bachelor’s degree in business administration, public administration, finance, accounting, human resources, or other related field.
Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.
Other: Related experience may be substituted for experience.
Hiring Range: Low to mid 50's
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.  
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.