Medical Training Program Manager
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 13, 2021
View more
-
Provide management assistance to Program Director,
Assistant/Associate Program Director, other faculty, residents,
& other departmental staff by contributing clarification of
organizational and departmental policies, standards, operational
procedures, and guidelines. Provide leadership and guidance in
conjunction with the Director for the overall operation of the
Residency Program.
Must maintain a current and fluent knowledge of current rules,
regulations and institutional resident training and compliance
requirements.
Ensure program compliance with the ACGME Residency Review Committee
and the requirements for institutional, core and program
requirements, American Board of OB/GYN, NRMP, Institutional and
other regulatory requirements in order to ensure continued program
accreditation.
Organizes Internal Review with the institution’s GME
office.
Prepares documentation and facilitation for site visits when
applicable.
Maintains database to ensure appropriate certifications and
licensures are maintained and not expired.
Participate in the acquisition, reporting and input of Milestone
data to the ACGME.
Oversee the ACGME faculty and resident surveys, assure compliance
in completion and report to the Program Evaluation Committee
(PEC).
Updates all scholarly activity of residents and faculty and inputs
into ADS.
Represent the department on required
hospital/institutional/national committees at the discretion of the
Director of the Department and/or Residency Program
Director.
Responsible for downloading, screening and, together with Program
Director, selecting resident applications from ERAS program. Total
applicants to program (2019) = 855; 90 applicants selected for
interviews annually.
Participate in the creation, design and publishing of all
recruitment/marketing material sent to prospective
residents.
Responsible for implementing all aspects of the residency
interview, ranking process and post-match activities
including:
Recruiting faculty interviewers
Preparation of application materials
Ordering catering
Scheduling interviews
Disseminating information to applicants concerning schedule, hotels
and travel.
-
Prepare annual contracts for residents.
Maintain resident book fund spreadsheet and process
reimbursements.
Submits all residency program related invoices for payment via
SAP.
Maintains resident on-call meal fund.
Ensure the department is apprised of all residency related
financial issues.
-
Counsels staff on program, department and institutional policies
and procedures.
Completes annual performance evaluations on
staff.
Facilitates professional development for staff.
Ensures accurate documentation of hours worked and
PTO.
Ensures timely notification to department of any pertinent
issues.
Manages alumni resident personnel database.
Performs verification of all current and past
residents.
Notarize any applicable documents for residents, faculty, fellows
and departmental staff.
Facilitates and processes all legal documents (FMLA, name changes,
loan deferment paperwork etc.) for residents.
Facilitate and process all VISA paperwork in conjunction with our
International Office, including any pertaining
fees.
Oversees Fellowship Coordinators to ensure programs are meeting
ACGME requirements.
-
Participates in the transition of fourth year medical students
applying into GYN/OB.
Read and critique personal statements prior to the application
process
Advise students on the application process
Assist students on their decision of choosing the program that best
fits their needs
-
A minimum of a Bachelor Degree or equivalent experience in the
areas of Education, Business Management, or related field
preferred.
Outstanding interpersonal skills required. Ability to work
comfortably and collegially with physicians, administrators, other
healthcare providers, and medical students at all level is
essential.
Three experience in healthcare, education, and/or program
administration in an academic setting preferred.
-
Must have a demonstrated ability in efficiency and time management
to work under pressure in regard to meeting regular, simultaneous
deadlines for various individuals, organizations and
institutions.
Must be detail-oriented to consistently ensure program and resident
compliance with several regulatory entities.
Proficient in the use of computer databases and PowerPoint, Excel,
and Word.
Skill in managing assigned projects related to education and
healthcare, such as special programs and events, which require
significant multitasking.
Classified Title: Medical
Training Program Manager
Role/Level/Range: ACRP/04/ME
Starting Salary Range: $60,945 - $83,865 annually (commensurate
with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: School of Medicine Campus
Department name:
SOM OB GYN General Administration
Personnel area: School of
Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert