PRE-PROFESSIONAL ADVISING ADMINISTRATIVE ASSISTANT

Job no: 241082-US
Work type: Onsite, Staff-Part Time
Department: DTL/CTR PRE-HEALTH ADV
Location: Madison
Categories: Academic Advising, Student Services/Support, Event Planning, Program Coordination, Office & Administrative Support, Equity, Diversity, Inclusion



Position Summary:

The Pre-Professional Advising (PPA) Administrative Assistant plays a crucial role in supporting the programming, planning and overall organization of the Center for Pre-Health Advising (CPHA) and the Center for Pre-Law Advising (CPLA). These Centers are highly collaborative, independent units which serve undergraduates and alumni from all UW-Madison schools and colleges (i.e. College of Letters & Science, School of Human Ecology, etc.) who are interested in pursuing graduate-level health professions programs or law school. The units are co-located in the William S. Middleton Building on campus.

The Administrative Assistant role is being hired at 80% (32 hours per week) and reports to the PPA Communications and Operations Manager. The position is responsible for providing administrative support to the Director, Communications and Operations Manager, and all CPHA and CPLA advisors. The role also provides front-line advising via phone, email, and in-person conversations to undergraduates, alumni, and prospective students/families who engage with the Centers. On an as-needed basis, the Administrative Assistant may also represent the units at campus resource fairs or other events aimed at broadening awareness of our resources.

More information about the units can be found at www.prehealth.wisc.edu and www.prelaw.wisc.edu.

Pre-Professional Advising is administratively housed in the Office of Undergraduate Advising (OUA), along with three other highly collaborative advising units: Cross-College Advising Service, the Career Exploration Center (CEC), and the UW Online Degree Academic & Career Coaching Services.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

- At least one year of work experience in an office setting
- Exceptional ability to manage multiple, concurrent projects in a fast-paced work environment
- Excellent organizational skills and attention to detail
- Personal and professional commitment to creating an equitable and inclusive work environment
- Ability to work collaboratively, effectively, and productively as a member of the PPA team and with campus partners
- Ability to be a self-starter who will take initiative, plan ahead, and independently manage multiple projects, priorities and duties
- Strong ability to communicate in a welcoming and effective manner with varied audiences, whether verbally or in writing
- Willingness to ask for help, admit mistakes, and modify performance based on feedback
- Experience working in team environments, with an appreciation for varied perspectives of colleagues
- Commitment to building personal cultural competencies
- Strong computer skills, including proficiency with all Microsoft Office applications and G Suite (Google)
- Ability to work in-person, on-campus at 80% time (32 hours/week) Monday thru Friday within the time range of 8:30am-5:00pm (regular weekly schedule will be determined through mutual agreement with supervisor)
- Ability to engage in occasional, pre-scheduled night and weekend events, conferences, etc.

Preferred Qualifications:
- Experience with event planning and management
- Experience performing administrative and record keeping tasks within an office environment
- Working knowledge of the UW-Madison campus, policies, and procedures a plus

Department(s):

A372015-DIV FOR TEACHING AND LEARNING/CTR PRE-HEALTH ADV

Work Schedule:

Monday-Friday within the hours of 8:30am-5:00pm. Regular weekly schedule will be determined through mutual agreement with supervisor.

This position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. PDF documents preferred but not required. Pay will be based on experience and qualifications.

Contact:

Megan Grill
megan.grill@wisc.edu
608-890-4947
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

UNIV SVC PRG ASSOC(08500)

Employment Class:

University Staff-Ongoing

Job Number:

241082-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 13 2021 Central Daylight Time
Applications Close: Oct 4 2021 11:55 PM Central Daylight Time