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Program Associate

University of Wisconsin La Crosse
Wisconsin, United States
Salary Not Specified
Posted Date
Sep 13, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Public Relations & Marketing (Campus), Alumni Affairs
Employment Level
Employment Type
Full Time
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Posting Details

Recruitment Number


Working Title

Program Associate

Position Type


Appointment Percentage



Advancement and External Relations Division

Position Summary

The UW-La Crosse Alumni Association is seeking a highly skilled, energetic, and people-focused individual to provide professional, administrative support to all functions of the Alumni Association staff and stakeholders. The successful candidate will have excellent communication skills, superior organizational skills, and be focused on strengthening relationships.

The Program Associate will report to the Executive Director. Specific duties include: supporting Alumni Association staff members, accounting functions, data management, monitoring both the 102 budget and the private Association funds, supervise student workers. Provide support for events and other duties as assigned by the supervisor. The 40 hour a week position includes some evenings and weekend hours. The normal work schedule is 7:45 a.m. – 4:30 p.m., Monday – Friday.

The target compensation for this position is $34,632 with an excellent benefits package, equivalent to 40% of the position’s annual gross earnings.

Description of College / Department / Program / Division / Unit

Founded in 1969, the UWL Alumni Association supports UWL by building and maintaining relationships among students, alumni, friends, and the university. Through the support of dues-paying members worldwide, fundraising activities, and affinity partners, we offer services to all UWL alumni.

The mission of the UWL University Advancement Division is to strengthen relationships with University stakeholders and manage engagement and fundraising activities to secure resources and support for the University’s mission and vision. Advancement is an integrated function of communications, alumni relations, and fundraising which coordinates images, messages, and constituency engagement activities to disseminate critical information, create powerful experiences, and offer essential services to key constituencies.

University Communications’ mission is to serve UWL by setting the highest standards for its creative work using the power of words and images to advance its educational mission. The office provides campus news bureau and publication services, web design and development, and social media support. Its primary responsibility is to share information about the UWL with the public who influence our success including the campus community, alumni and friends, current and prospective donors, and the local and global community our campus serves.

Alumni relations, through the UWL Alumni Association, works to create a lifetime connection with UWL by building and maintaining relationships among students, alumni, friends, and the University.

The Development Program, in conjunction with the UWL Foundation, serves to maximize private gift support for the University. We strive for philanthropic results through donor-centered service and student-focused opportunities in order to enhance the academic activities in instruction, research, education, and public service."

Required Qualifications

• A demonstrated commitment to diversity
• Ability to work effectively with people across multiple levels of the organization
• 3-5 years of accounting experience
• Expertise in using database software
• Strong attention to detail
• Ability to manage complex tasks and meet deadlines
• Must be able to maintain confidentiality
• Expertise in using Microsoft Office suite
• Expertise in using email and electronic calendars
• Effective oral and written communication skills
• Knowledge of policies, procedures and protocols of an administrative office

Preferred Qualifications

• Associates or bachelor’s degree in accounting
• Knowledge of budget and appropriation structure
• Knowledge of Raisers’ Edge & Financial Edge software

Physical Demands
  • Have a high level of social contact. Work closely with executives and other office staff.
  • Work is mainly performed indoors, however, there may be events in which this person is asked to staff that will be outside.
  • Must be very exact in their work.
  • Usually work a standard 40-hour week.
Working conditions and environment
  • Occasional evening and weekend attendance at specific events.
  • Generally in an office setting.
Miscellaneous Information

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• 22 days of vacation for 12-month positions (that are non-instructional)
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• sick leave may be converted at retirement to pay for health insurance post-work at UWL .
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at:
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit:


These are the job duties required for the position.

Posting Detail Information

Special Instructions

Posting Date


Close Date

Continuous Recruitment


Continuous Recruitment First Review Date


Position Contact Name

Janie Morgan

Position Contact Email
Required Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application
  3. Reference Contact Information
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Chronicle of Higher Education Web Site
    • Discipline-Specific Publication/Web Site
    • HERC Web Site
    • Web Site
    • Job Center of Wisconsin Web Site
    • Minority Publication/Web Site
    • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
    • University of Wisconsin - La Crosse Web Site
    • La Crosse Tribune
    • Personal Referral
  2. * Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  3. * Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  4. * Are you an alum of the University of Wisconsin-La Crosse?
    • Yes
    • No
  5. * After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
    • Yes
    • No
  6. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
    • Yes
    • No
  7. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).

    (Open Ended Question)

  8. * Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
    • Yes, I will require sponsorship prior to employment.
    • Yes, I will require sponsorship for continued employment if hired.
    • No, I do not require sponsorship and am eligible to work in the US.
  9. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
    • I wish for my name to remain confidential until the university is no longer able to do so.
    • I waive my right to keep my name confidential through the application process.
  10. * Are you legally eligible to work in the United States?
    • Yes
    • No

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