Administrative Assistant/Certified Medical Assistant

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Title Administrative Assistant/Certified Medical Assistant Overview
The Administrative Assistant/Certified Medical Assistant reports to the Director of Health Services and is responsible for the secretarial and general support to the Director of Student Health and the Student Health Center. The practice includes adult and adolescent medicine and gynecology. Essential Duties:
ESSENTIAL DUTIES :
1. Provide basic triage and assist providers with vitals and labs, etc.
2. Monitor students in sick bay and assist students with transportation on and off campus. Screen and prioritize patients for providers based on information received.
3. Maintain, order, and stock supplies, clean and set up linens, ensure providers have all necessary medical supplies and prepare student charts for all appointments.
4. Answer phones, greet and direct visitors to appropriate areas or persons.
5. Prepare and maintain records, files, and databases; some of which may be confidential.
6. Facilitate communications with external providers and labs.
7. Support the administrative duties of Health Services to include efficient office function, effective patient flow and development of patient data, as needed. Marginal Duties:
1. Preform basic and intermediate computer functions including maintain databases, creating, analyze, and integrate spreadsheets, create mail and envelope merges, and the ability to import graphics and other information into a document.
2. Sort, open, distribute and route individual or departmental incoming mail and prepares outgoing mail.
3. Organize and maintain calendars, schedules, filing systems, and records, including confidential information..
4. Operate and perform basic troubleshooting for fax and copy machines.
5. Perform additional duties as may be required and requested by the Director of Health Services

Education and Experience Required

• Certified medial assistant preferred or an equivalent combination of education and experience required
• 2-3 years of related experience working in a fast-passed medical setting.
• Ability to handle emotional patients in a calm, caring manner.
• Ability to follow sometimes complicated instructions from medical staff.
• Knowledge of word processing and database systems required.
• Ability to work well under pressure and to prioritize assignments while juggling multiple tasks.
• Good communications skills, with emphasis on telephone conversational skills.
• Ability to book appointments while triaging students calmly and efficiently.

Note: DISCLAIMER : This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
Physical Demands
• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about Employee Status Full Time Union Status Non-Union Shift: First If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Requisition Number AS61P Closing Date Open Until Filled Yes Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents