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Grants Manager - Partnership Program, HIV/Infectious Diseases Medicine

Drexel University
Pennsylvania, United States
Salary Not Specified
Posted date
Sep 9, 2021

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Salary Band
Not specified
Employment Type
Full Time
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About Drexel

Drexel is a comprehensive global research university ranked among the top 100 in the nation. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel is one of Philadelphia's top 10 private employers, and a major engine for economic development in the region. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

The Grants Manager will manage the sponsored program projects from pre-award through post award while supporting principal investigators (PI’s) on proposal development, budget development, and related pre-award requirements and submission for a diverse sponsor portfolio. The portfolio includes basic, translational and clinical science. The sponsor includes National Institutes of Health (NIH), governmental authorities (e.g., Commonwealth of Pennsylvania), foundations, and industry.

Essential Functions
  • Prepare complex, multiple-year budgets for Federal, state, industry-sponsored projects, private sponsors for grants and service contracts. Review budgets with PI and Department Administrator.
  • Prepare salary budgets utilizing employee compensation rates, appropriate fringe benefits rates, and approved escalation rates
  • Advise PI’s of budget restrictions and applicable rates for Facilities and Administration (“indirect costs”) for various types of proposals
  • Advise investigators on sponsor’s instructions regarding the application, grant budget, allowable costs, and applicable indirect cost rates
  • Interact with PI’s on the preparation of both sponsor and institutional forms to ensure all submission documents are completed properly
  • Route grants and service contracts for signatures as per established processes and to meet deadlines
  • Enter all agreements into the University’s Research Inventory System (COEUS/InfoEd). Will enter proposals into ASSIST for submission by Research Administration when necessary.
  • Develop and maintain a comprehensive calendar that includes a schedule for developing grant applications to meet all deadlines of Drexel University and sponsors. Gather all required information from sponsors as needed.
  • Work with Department Administrator and PI to reviews all grant contracts prior to submission to the Office of Research and Innovation (ORI) to ensure all information is completed before submission.
  • Perform all other duties involved in pre-award activities not mentioned above.
  • Monitor the creation of new fund numbers appropriate to funding source and activity
  • Confirm that information for approved budget is set up in Banner or other electronic platforms
  • Ensure approved rate and application of indirect costs for project budgets
  • Meet with PIs and Department Administrator on a regular basis for a review of revenues, expenditures, available balances, and encumbrances on their sponsored projects
  • Track routing of grants and contracts from initiation to full execution and implementation
  • Facilitate the submission and payment of invoices in a timely manner
  • Work directly with the Department Administrator, PI, ORI and Office of the Comptroller (Research Accounting Services) to resolve issues and discrepancies
  • Work with Principal Investigators to establish appropriate effort of personnel for certification for each sponsored project. Review information with Department Administrator
  • Review funding sources for all employees on monthly basis; run payroll reports to confirm correct funding sources and labor distribution; investigate and resolve errors
  • Update funding changes each month per payroll deadlines and route proper paperwork
  • Maintain history of funding sources and labor distributions for all employees
  • Prepare retroactive salary reallocations and labor distributions
  • Present quarterly reports to PI’s and Department Administrator, which provide a detailed financial status of all active grants, inactive grants with outstanding issues, and expiring grants over next fiscal period
  • Manage all project closeouts including clinical trials and other clinical research
  • Provide input on policies and procedures related to grant submission and administration within the institution as needed
  • Perform other duties as assigned
Required Qualifications
  • Bachelor’s Degree
  • 3 - 5 years
Preferred Qualifications
  • Familiarity with NIH (e.g., ERA Commons) and industry funding mechanisms is strongly preferred. Experience preparing complex multiple-year budgets is required.
  • Grant application experience is required, Knowledge of COEUS, Info-Ed or other grants management software is desirable.
  • Familiarity with internal Drexel University financial management tools (Banner, Hyperion, COEUS, Info-Ed, Web Finance, Web Salary) is a plus.

Center City, Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of M . For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised:Sep 8 2021 Eastern Daylight Time
Applications close:Oct 30 2021 Eastern Daylight Time

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