Administrative Coordinator-Department of Design
- Employer
- Drexel University
- Location
- Pennsylvania, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 9, 2021
View more
- Position Type
- Faculty Positions, Arts, Design & Graphic Arts, Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job Details
About Drexel
Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.
Job Summary
The Department of Design at Drexel University is seeking someone to perform administrative, clerical, and secretarial work.
Essential Functions
Applications close:Oct 9 2021 Eastern Daylight Time
Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.
Job Summary
The Department of Design at Drexel University is seeking someone to perform administrative, clerical, and secretarial work.
Essential Functions
- Responsible for greeting and directing visitors for the Department of Design. Serves as first point of contact for all inquiries and assistance for faculty, staff, students, and the public.
- Maintaining general operations of the Design office (supply management, accepting deliveries, providing access to maintenance, coordinating any facilities requests).
- Editing and producing email correspondence for the department of design.
- Coordination of adjunct faculty hiring and their assignment in Banner and gathering all required documentation and Human Resources paperwork for adjunct professors.
- Managing social media accounts and the website content for the Department of Design. Assisting students and faculty. Supervision and scheduling of work-study students.
- Arranging travel and accommodations for faculty members and parking for guests.
- Assist Program Directors with scheduling, section balancing, and curriculum changes via course leaf.
- Providing other support as needed including P-Card and PAR reports
- Event planning for the educational and professional seminars and programs for the design programs.
- Student and faculty library/collections management as needed.
- Coordination and support of the End of Year Shows.
- Support for new faculty with AEFIS, BBLearn and Teams.
- Department Head scheduling
- Support of the Department of Design High School programs including applications, payment, supplies. TA hiring and attendee inquiry management for programs in Fashion, Design & Merchandising, Photography, Graphic Design and Product Design.
- A Bachelor's Degree or 10 years professional experience.
- Two years of work experience in office coordination duties or related to the stated responsibilities.
- Excellent computer skills including Microsoft Office 365 software and Adobe Creative Suite; Banner and Web Finance.
- Ability to assist faculty and students with carried slate of work demand related to academics, administration, and events.
- Excellent computer skills including MS Office software and Adobe Creative Suite; Banner and Web Finance are desirable. Excellent communication skills (verbal and written}, interpersonal, analytical and organizational skills and social media expertise are required.
- Ability to multi-task, take initiative to problem solve and to be proactive in a fast-paced environment with minimal supervision.
- Ability to prepare appropriate correspondence, record keeping, presentations and a variety of administrative tasks for the department as assigned.
- Excellent interpersonal skills, with the ability to interact professionally with students and faculty in a busy, service-oriented setting
- University City - Philadelphia, PA
- This position is classified as non-exempt with a salary grade of H. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/
- Please make sure you upload your CV/resume and cover letter when submitting your application.
Applications close:Oct 9 2021 Eastern Daylight Time
Company
Founded in 1891 in Philadelphia, Drexel is a comprehensive global R1-level research university with a unique model of experiential learning that combines academic rigor with one of the nation’s premier cooperative education programs.
Drexel University is an urban research university that integrates education, scholarship, diverse partnerships, and our global community to address society’s most pressing challenges through an inclusive learning environment, immersive experiential learning, external partnerships, transdisciplinary and applied research, and creative activity. We prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change
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